Bilingual Operations Coordinator - Growth to Operations Manager

Bilingual Operations Coordinator – Growth to Operations Manager

Company: Tesla Windows

Location: Irvine, CA

Job Type: Part-Time, W-2 Employee
Schedule: Monday–Friday, approximately 10:00 AM–2:00 PM

Pay: $18.00–$22.00 per hour, depending on experience

Languages: Fluent English and Spanish required

Work Location:In-office, with potential for a future hybrid schedule

Build Your Career with Tesla Windows
Tesla Windows is a fast-growing Southern California window and door company serving homeowners throughout Orange County and surrounding areas.
We’re looking for an organized, proactive, and tech-savvy Operations Coordinator who wants more than just an administrative job. This is an opportunity to become a key part of a growing company and build a long-term career in operations.
If you’re someone who enjoys solving problems, keeping people organized, improving processes, and making sure nothing falls through the cracks, we’d love to meet you.
Our goal is to grow this position into a full-time Operations Manager role as the company continues to expand.

What You’ll Do
As our Operations Coordinator, you’ll help keep the entire business running smoothly by supporting customers, sales representatives, installers, and company leadership.
Your responsibilities will include:
● Managing incoming leads and customer communication through our CRM
● Scheduling sales appointments and following up with prospective customers
● Preparing quotes, contracts, invoices, and customer documentation
● Coordinating projects from signed contract through installation and completion
● Communicating with customers, installers, subcontractors, manufacturers, and sales representatives
● Tracking project progress and ensuring deadlines, documentation, and customer communication stay on schedule
● Maintaining organized project files and accurate CRM records
● Supporting the sales team with scheduling, documentation, and follow-up
● Assisting with project photos, short videos, and social media content when needed
● Helping improve internal processes through technology, automation, and AI tools

This role is ideal for someone who naturally takes ownership, follows through, and enjoys keeping multiple moving parts organized.

What We’re Looking For
We’re looking for someone who is:
● Highly organized and detail-oriented
● Confident speaking with customers on the phone
● Friendly, professional, and customer-focused
● Proactive and dependable
● Comfortable managing multiple priorities
● Tech-savvy and quick to learn new software
● Comfortable working independently
● Interested in improving systems and finding more efficient ways to work
● Excited to grow with a fast-moving company

If you notice a problem, you don’t wait to be told what to do—you take initiative and help find a solution.

Technology You’ll Use
You’ll work with a variety of modern business tools, including:
● GoHighLevel CRM
● QuickBooks
● Google Workspace
● Microsoft Excel or Google Sheets
● Electronic signature platforms
● Canva
● Meta Business Suite
● AI tools such as ChatGPT

Experience with these platforms is helpful but not required. We value curiosity, adaptability, and a willingness to learn.

Preferred Experience
Construction or home improvement experience is highly preferred but not required for an exceptional candidate.
Relevant industries include:
● Windows & Doors
● Remodeling
● Roofing
● HVAC
● Solar
● Plumbing
● Electrical
● Restoration
● Painting
● Other residential construction trades

Experience coordinating projects, installers, subcontractors, permits, inspections, or customer service within the construction industry is a strong advantage.

Minimum Qualifications
● Fluent in English and Spanish
● High school diploma or equivalent
● Valid driver’s license and reliable transportation
● Strong communication and customer service skills
● Comfortable using computers and cloud-based software
● Ability to work independently and stay organized

We care more about attitude, ownership, and problem-solving ability than a specific number of years of experience or a college degree.
Candidates from operations, office administration, project coordination, construction, customer service, or sales support backgrounds are encouraged to apply.

Compensation & Benefits
● $18.00–$22.00 per hour, depending on experience
● W-2 employment
● Performance-based bonus opportunities
● Mileage reimbursement for approved business travel
● Employee discounts
● Gym access
● Free parking
● Company computer and business software provided
● Opportunity for additional hours as the company grows
● Potential future hybrid schedule
● Clear path into a full-time leadership role

Your Career Path
We’re not looking for someone who simply wants an office job.We’re looking for someone who wants to grow alongside the company.As Tesla Windows expands, this position is designed to develop into a full-time Operations Manager role with increasing responsibility, leadership opportunities, and the potential to help oversee future office staff, sales support, and day-to-day operations.If you’re ambitious, dependable, and excited about helping build a growing company, we’d love to hear from you.