Construction Project Coordinator

Project Coordinator

*Direct Hire role

Location: North Alpharetta, GA area

Salary Range: $65-75k depending on relevant experience.

Summary

The Project Coordinator supports preconstruction and job setup activities to ensure projects are fully prepared for execution. This role works closely with leadership, clients, and municipalities to manage bid processes, documentation, and communication while maintaining accurate records and delivering strong customer service. The position plays a key role in driving efficiency, organization, and continuous improvement in a fast-paced, growth-focused environment.

Duties and Responsibilities

• Respond to client communications with urgency and professionalism

• Provide high-level customer service and resolve issues as needed

• Manage bid requests including scheduling preliminary and final submissions

• Coordinate and respond to municipal and county comments on design plans

• Prepare jobs for execution, ensuring all required documentation is complete

• Maintain and update SmartSheets and shared folders for project tracking

• Create and manage purchase orders in QuickBooks

• Handle billing for engineered plans and permitting

• Follow up on certifications, compaction letters, and post-bid communication

• Support leadership with process improvements and operational initiatives

• Maintain accurate job data including billing and change orders

• Perform quality control checks to ensure completeness and accuracy

• Identify and implement continuous improvement opportunities

• Collaborate cross-functionally to ensure smooth project handoffs

Measures of Success

• Jobs are fully prepared, accurate, and ready for execution

• Reduction in delays, downtime, and rework

• Timely and effective communication with clients and stakeholders

• Issues are resolved quickly with minimal escalation

• SmartSheets and project records are consistently accurate and up to date

Qualifications

• Basic understanding of construction or land development processes

• Strong customer service mindset and communication skills

• High attention to detail and organizational ability

• Ability to manage multiple priorities and deadlines

• Self-starter with the ability to work independently and within a team

• Comfortable working in a fast-paced, deadline-driven environment

• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)