Leave Specialist

Job Title: Leave Administration Specialist – U.S. & Colorado FAMLI Focus

Job Summary

Terumo Blood and Cell Technologies is seeking a Leave Administration Specialist to manage employee leave of absence programs across the U.S., with a specialized focus on Colorado’s Family and Medical Leave Insurance (FAMLI) program. This role ensures compliance with federal and state leave laws, provides guidance to employees and managers, and supports our commitment to employee well-being and legal compliance.

Key Responsibilities

Leave Program Administration

• Administer leave programs including FMLA, Colorado FAMLI, ADA, military leave, short/long-term disability, and company-sponsored leave policies.
• Serve as the subject matter expert on Colorado FAMLI regulations, including eligibility, wage replacement, documentation, and benefit coordination.
• Manage leave cases from intake through return-to-work, ensuring timely communication and legal compliance.
• Coordinate with payroll, benefits vendors, and HRIS to ensure accurate leave tracking and benefit payments.

Compliance & Documentation

• Apply federal and state leave laws, including FMLA, ADA, USERRA, and Colorado-specific regulations.
• Collaborate with Legal, HR, and Benefits teams to update policies in response to regulatory changes.
• Maintain accurate and confidential records in compliance with HIPAA and internal policies.
• Ensure timely submission of required documentation and reporting to state agencies and internal stakeholders.

Employee & Manager Support

• Provide guidance and support throughout the leave process.
• Educate employees on their rights, responsibilities, and required documentation under various leave programs.
• Support the ADA interactive process and coordinate reasonable accommodation requests.
• Facilitate return-to-work planning, including light-duty assignments and workplace accommodations.

Process Improvement & Reporting

• Identify opportunities to streamline leave administration processes and enhance employee experience.
• Generate reports and metrics related to leave utilization, compliance, and trends.
• Support audits and investigations to ensure program integrity.

Minimum Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field.
• 3 years of experience in leave administration, with direct experience managing FMLA and Colorado FAMLI cases.
• Strong understanding of federal and Colorado-specific leave laws and compliance requirements.
• Experience coordinating benefits such as STD, LTD, and FMLA with FAMLI.
• Proficiency with HRIS and leave management systems; Workday experience preferred.
• Excellent communication, organizational, and problem-solving skills.
• Ability to handle sensitive information with discretion and professionalism.

Preferred Qualifications

• Experience coordinating with third-party administrators and state agencies.
• Bilingual (Spanish/English) a plus.
• Certification in leave management or HR (e.g., SHRM-CP, PHR) preferred.

Physical Requirements

Typical office environment including reading, speaking, hearing, close vision, bending, sitting, and occasional lifting up to 20 pounds.