What are the responsibilities and job description for the Leave Specialist position at Newrest?
We are seeking a Leave Specialist to coordinate and manage employee leaves of absence, including FMLA, ADA-related leave, parental leave, and other company-provided leave programs. This role serves as a key point of contact for employees, managers, and HR, ensuring leave requests are handled accurately, promptly, confidentially, and in compliance with applicable laws and company policies. The ideal candidate has some HR experience, strong attention to detail, and a customer-service mindset. They are resourceful, organized, comfortable handling sensitive information, and eager to learn and grow their HR knowledge.
REQUIRED RESPONSIBILITY
Leave & Claims Administration
- Initiate and track employee leaves including FMLA, ADA, Parental, and Personal LOAs
- Track employment and active benefits status throughout leave periods
- Coordinate return-to-work documentation and liaise with HR and management
- Maintain accurate and secure documentation in Employee Navigator and internal trackers
- Provide claims assistance to employees and/or families
Compliance & Support
- Ensure employee information is managed in compliance with HIPAA and company policy
- Maintain accurate digital and physical records related to leaves
- Provide guidance to employees throughout the leave process
- Ensure compliance with applicable requirements related to food safety, quality standards, health and safety regulations, and company policies.
Office Administration
- Provide additional office support through scanning, printing, mailing, filing etc.
- Ensure the office looks organized and clean
- Regular, timely, and predictable attendance is required for this position
- Perform other duties and responsibilities as assigned
- Manage appointments and calendars
- Free lunch every day
- Medical, dental, and vision insurance for you and your family
- Health Savings Accounts
- Life insurance paid by the company
- Additional life insurance
- Short-term disability insurance
- Long-term disability insurance
- 401(k) with company match
- Employee Assistance Program
- Transportation assistance
- Paid Time Off
- Sick Leave Award
- Holiday pay
- Recognition and incentive programs
EDUCATION AND EXPERIENCE REQUIREMENTS
- High School Diploma or equivalent required
- Bachelor’s degree in accounting, human resources, or related field preferred
- 1 year(s) of experience in Benefits, Human Resources, and/or Payroll preferred
KNOWLEDGE, SKILLS, AND ABILITIES
- Must always maintain professional appearance and communication
- Must be able to maintain a high level of confidentiality
- Excellent written and verbal communication skills & phone etiquette
- Proficient in Microsoft Excel; Basic skills in other Microsoft programs (i.e., Word, PowerPoint, Outlook)
- Strong attention to detail
- Strong data entry skills with a high degree of accuracy
- Good mathematical and calculation skills
- Ability to multitask and adapt in a fast-paced environment and changing priorities
- Strong interpersonal skills & customer service skills
- Ability to plan and implement tasks from inception to completion in a quality and effective manner