Marketing Administrative Assistant (Full Time)

Overview

We are seeking a highly organized, proactive, and detail-oriented Marketing Administrative Assistant to support the day-to-day operations of our dynamic marketing department. In this role, you will serve as the organizational backbone of the team, managing timelines, maintaining records, processing invoices, coordinating meetings, and ensuring smooth execution of departmental projects. While the primary focus will be on administrative and project coordination tasks, this is an excellent opportunity for a motivated individual interested in building a career in luxury hospitality marketing. You’ll gain exposure to all facets of the marketing department, from public relations efforts to social media and digital campaigns to brand partnerships and event activations, and have the chance to contribute creatively as your skills grow.

Responsibilities

• Project and program coordination will be a significant part of the role, ensuring that timelines, processes, and deliverables are met for accurate and up-to-date content promotion across various platforms.
• Coordinate and track marketing projects, ensuring deadlines are met and deliverables are completed.
• Manage department calendars, schedules, and recurring meetings.
• Prepare and maintain marketing reports, trackers, and traffic logs.
• Process and track marketing department invoices and expenses.
• Maintain inventory of marketing collateral and promotional materials.
• Update and organize shared files and resources for team accessibility.
• Assist with the execution of marketing campaigns, promotions, and events.
• Coordinate with internal teams and external vendors to ensure timely delivery of creative assets.
• Support website and social media content updates.
• Assist with hosting media visits, influencer stays, and on-property activations.
• Contribute ideas for social media, digital marketing, and content creation.
• Assist with photography, videography, and luxury-focused content capture.
• Participate in brainstorming sessions for campaign concepts and guest engagement strategies.
• Gain exposure to marketing analytics, reporting, and strategy development.

Qualifications

• Bachelor’s degree in Marketing, Communications, or related field preferred, though not required.
• 1–3 years of relevant administrative, marketing, hospitality or related professional experience preferred.
• Exceptional organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and project management tools (e.g., Monday.com).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.
• Positive, collaborative attitude with a willingness to learn.
• Familiarity with social media platforms, content management, or design tools is a plus (e.g., Adobe Creative Suite, Canva).
• Interest in luxury hospitality and marketing career development.

Compensation

Base Pay Start Rate: $25.50/hr. 

We offer a competitive benefit package for full-time, regular team members that includes:  group medical, dental, vision, life, disability benefits, and an employee assistance program. We have paid time off/sick time and are proud to offer participation in a 401(k) plan with a company match! 

We also offer great perks such as, Team Member Rates at CoralTree properties, Complimentary Room Night Program for both you and your immediate family members, complimentary monthly golf, discounts at our retail, spa, and dining outlets. 

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Salary : $26