Facilities Manager, Terra West Management Services

Description

About Terra West Management Services

At Terra West, we don’t just manage communities—we help them thrive. With over 40 years of expertise in community association management, we partner with HOA Boards to deliver excellence in operations, compliance, and community care. Our culture is rooted in respect, collaboration, and a relentless commitment to service. We believe people come first—our clients, our residents, and our team.

Our Core Focus

We exist to empower community leaders and enrich neighborhoods to Inspire Community by providing proactive guidance, professional management, and exceptional customer service. Every action we take is aimed at fostering vibrant, well-run communities where people feel heard, supported, and proud to live.

Our Core Values – We I.N.S.P.I.R.E. Excellence

• Integrity – We do what’s right, even when no one is looking.
• Nurture – We invest in people, relationships, and growth.
• Service – We exceed expectations with every interaction.
• Passion – We bring energy and purpose to all we do.
• Innovation – We embrace change and lead with forward-thinking solutions.
• Resilience – We stay strong, adaptable, and solution-focused in every challenge.
• Empathy – We listen, understand, and lead with compassion.
  
  

At Terra West, you’re not just taking a job—you’re joining a values-driven team that’s redefining excellence in community management.

Essential Functions

We are seeking a skilled and proactive Facilities Manager to oversee the maintenance and operations of our facilities. The ideal candidate will possess strong mechanical knowledge and experience in industrial maintenance, ensuring that all systems function efficiently and safely. This role requires excellent project management skills, the ability to supervise a team, and a solid understanding of electrical systems, HVAC, and schematics.

Responsibilities

• Manage the day-to-day operations of facility maintenance, ensuring compliance with safety regulations and standards.
• Oversee the maintenance and repair of all building systems including electrical, HVAC, plumbing, and mechanical systems.
• Fabricate solutions as needed to address facility issues or improve operational efficiency.
• Develop and implement preventive maintenance programs to minimize downtime and extend equipment life.
• Adhere to all fire, safety, and security procedures according to property policies.
• Supervise a team of maintenance staff, providing training and guidance to ensure high-quality work standards.
• Coordinate with external contractors for specialized repairs or projects as necessary.
• Maintain accurate records of maintenance activities, inventory, and equipment status.
• Maintain all infrastructure and compliance documentation for the building, including building drawings as well as documentation mandated for the purpose of maintaining regulatory compliance with federal, state and local laws. Keep all mechanical, electrical and structural blueprints. Maintain library of part lists, maintenance manuals, reference books and catalogs.
• Continuously monitor utility costs and consumption to develop and promote conservation programs.
• Meet with all inspectors necessary to comply with State and local regulatory requirements.
• Manage facility projects from inception to completion, ensuring timely delivery within budget constraints.
• Maintains a positive working relationship with the General Manager, who is responsible for the overall management functions of the association.
• Provide input for safety, homeowner relations and policy/vendor issues.
• Prepare Action List after each Board meeting in consultation with General Manager.
• Prepare requests for proposals, gather bids, create spreadsheets comparing bids, in consultation with the General Manager.
• Maintain annual calendar of important due dates, meetings and critical deadlines.
• Perform other duties as required by the General Manager.
• Stay abreast of current trends in community management through continuing education programs, classes and conferences.
  
  

Requirements

Requirements

• Proven experience in facilities management or industrial maintenance.
• Strong mechanical knowledge with the ability to troubleshoot various systems effectively.
• Familiarity with electrical systems and HVAC operations is essential.
• Proficient in reading schematics and technical drawings.
• Excellent project management skills with a track record of successfully managing multiple projects simultaneously.
• Knowledge and understanding of financial statements and ability to explain and justify any variances regarding maintenance expenses.
• Strong supervisory skills with experience leading a team in a maintenance environment.
• Proficient in English, both written and verbal communication skills are required.
• Ability to work independently as well as collaboratively within a team environment.
  
  

Core Competencies

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:

Minimum Qualifications

• Proven experience in facilities management or industrial maintenance with 3-5 years maintenance experience in similar setting required.
• Certified Pool Operator certificate preferred.
• Familiarity with plumbing, electrical systems and HVAC operations is essential with certifications highly desired.
• Proficient in reading schematics and technical drawings.
• Excellent project management skills with a track record of successfully managing multiple projects simultaneously.
• Strong supervisory skills with experience leading a team in a maintenance environment.
• Proficient in English, both written and verbal communication skills are required. Spanish speaking preferred.
• Must possess working knowledge of Microsoft Word, Excel and Outlook.
  
  

Work Posture Requirements

• Sitting: Frequently
• Standing: Occasionally
• Walking: Occasionally
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• Bending (from waist): Choose an item.
• Crouching (squat): Choose an item.
• Kneeling: Choose an item.
• Crawling: Choose an item.
• Climbing (stairs): Choose an item.
• Climbing (ladder): Choose an item.
• Twisting: Choose an item.
• Reaching: Choose an item.
• Wrist Motion: Choose an item.
  
  

Carrying Requirements

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• Times Per Day: Choose an item.
• Maximum Weight: Choose an item.
  
  

Moving/Lifting Requirements

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• Times Per Day: Choose an item.
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Moving/Lifting Levels/Heights

• Floor: Choose an item.
• Knee: Choose an item.
• Waist: Choose an item.
• Chest: Choose an item.
• Overhead: Choose an item.
  
  

Push/Pull Requirements

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Environmental Conditions

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• Hot/Cold Temperatures: Choose an item.
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• Noise: Choose an item.
• Power Equipment: Choose an item.
• Traffic Hazards: Choose an item.
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• Heights: Choose an item.
• Dust: Choose an item.
• Close Quarters: Choose an item.
• Fumes/Odors: Choose an item.