What are the responsibilities and job description for the Office Administrator position at Tenstar Simulation AB?
The Role
In this vital role, you’ll take charge of our administrative, financial, and logistical functions that keep our business thriving, such as billing, payroll, shipping, and tax coordination.
We are looking for someone experienced in finance who is excited to handle everything from finance to coordinating international freight. You will collaborate closely with the General Manager and regularly connect with colleagues, customers, and dealers. Your impact will be truly significant!
What You'll Own
Finance & Billing
- Process payroll on schedule
- Manage order confirmation and invoicing in coordination with HQ in Sweden
- Own the full accounts payable cycle — cashflow, receive, code, approve, route, and pay invoices
- Track vendor payment schedules and catch anything that looks off
- Coordinate with HQ in Sweden on tax filings, monthly and year-end preparation
- Expense tracking and bookkeeping
Shipping & Logistics
- Coordinate all inbound and outbound shipments — domestic and international
- Single point of contact between our suppliers, freight carriers, and customers
Office Management & Marketing
- Keep the office stocked, organized, and running smoothly with printed matters and marketing material
- Handle business registrations, compliance filings, and insurance documentation as directed by HQ Sweden
- Support new hire onboarding — equipment, access, paperwork, and benefits enrolment
What We Need
Required
- 5 years in an office administration, finance, operations coordinator, or similar role
- Hands-on ERP/Finance/payroll system experience — you use it regularly, not just occasionally
- Experience coordinating shipments and working with freight carriers
- Strong written and verbal communication — professional, clear, and on time
- High proficiency in Microsoft Office (Excel, Word, Outlook)
- Must be able to work on-site in Kennesaw, GA — this role is not remote
- Ability to travel domestically approximately 10% of the time
Preferred
- Experience supporting a sales team or dealer/partner network
- Familiarity with payroll platforms (ADP, Gusto, Paychex, or similar)
- International shipping and customs documentation experience
- CRM or order management system experience
Who You Are
You're the kind of person who notices something's off before anyone asks. You don't need to be managed closely — you manage yourself. You handle financial information with discretion, you communicate clearly, you treat dealer and customer relationships like they matter, because they do.
You're comfortable in a small team where roles aren't always perfectly defined, and you're willing to own whatever needs owning to keep things moving.
Other information and Application
Location: Kennesaw, GA — In-Office Required
Schedule: Monday – Friday, Standard Business Hours
Travel: Approximately 10% — occasional domestic travel as needed
Type: Full-Time
Reports To: General Manager, US
Compensation: Competitive — based on experience
Apply as soon as possible as we work with continuous selection.
Questions about the job are answered by Gregory Lindsay
greg.lindsay@tenstarsimulation.com
Welcome to Our World of Simulation
Our vision is to change the world of education by developing and selling simulation-based training tools, and we are looking for more people who want to be a part of that journey. We are an ambitious yet unpretentious company, with a wide diversity among our employees, creating a dynamic and resourceful team. We are eager to find solutions together and enjoy the high pace forward.
Our head office is based in Tanumshede, Sweden, but we are a highly global company with sales representatives and resellers all over the world. Our simulators exist on every continent, and we have only started. We want you to be a part of our journey ahead!