Office Administrator

Who is CADY?

CADY exists to inspire and unleash human potential. Started in 1999, we have become the fastest growing photography company in the U.S., with an average 20% growth each year. Through our photography, classroom solutions, school branding, and more, we deliver an experience unlike anything in our industry. We are an innovative company competing to outdo ourselves, year after year. As the nation’s premier school photography company, we engage with students, schools, and our team members to make them feel accepted and empowered. CADY’s mission is to go beyond a portrait and to provide a premier experience for the extraordinary- because each of our guests, school partners, and team members are utterly extraordinary.

Who are you?

You are an ambitious, detail-oriented team member who finds joy in making meaningful connections with people. You have a true passion for creating memorable experiences for people. You see beyond the surface of interactions and recognize that every person has a story and the idea of being a part of that is exciting! You enjoy working hard and celebrating hard. You love the opportunity to exceed expectations- and be rewarded for your contribution to the company!

Job Summary

The Office Administrator is responsible for creating a welcoming and professional first impression for all visitors while ensuring the front office and common areas remain organized, stocked, and operating efficiently. This role provides administrative and office support to maintain a clean, organized, and “show-ready” environment.

Responsibilities

Office Administration

• Greet and assist all visitors, guests, and vendors in a professional and friendly manner
• Answer and direct incoming calls, emails, and inquiries promptly
• Maintain the front desk and Innovation Center to ensure it is clean, organized, and presentable always
• Monitor and restock office, kitchen, and cleaning supplies; place orders as needed
• Manage food and beverage inventory in common areas, restocking regularly throughout the day (increased frequency during peak times)
• Coordinate and manage catering orders for meetings and events
• Coordinate the preparation and distribution of new hire welcome kits, ensuring all materials are accurate, complete, and delivered on time
• Support office meetings by preparing conference rooms (arranging seating, cleaning whiteboards, ensuring readiness, preparing slide decks)
• Receive, sort, and distribute mail and deliveries
• Track and maintain inventory using internal systems or spreadsheets
• Partner with Facilities to ensure cleaning vendor service standards are met
• Proactively identify and address cleanliness or organizational needs across the office
• Provide administrative, scheduling, and logistical support to company leadership
• Ensure timely dissemination of internal communications
• Perform additional duties and special projects to support the office and People & Culture department
  
  

People Programs

• Assist with office events, including setup and coordination of logistics (e.g., virtual meeting setup, materials preparation)
• Manage the “Photographer of the Month” program, including nomination processes, selection coordination, and recognition communications
• Communicate recognition initiatives across the organization to drive awareness
  
  

Company Intranet

• Curate weekly content across the company intranet to include announcements, updates, and the advertising of company initiatives and programs
• Implement and manage Paycom, Google & Okta integration with employee data and company applications
• Review engagement analytics to target audiences and increase usage
• Troubleshoot technical glitches in partnership with IT and platform support
  
  

Job Requirements

Qualifications/Skill Requirements

• Must be at least 18 years of age
• Must pass a satisfactory background check
• This is an in-person role, Monday–Friday, 8:00 AM to 5:00 PM (no hybrid option)
• Professional appearance and demeanor always
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Ability to multitask, prioritize, and adapt in a fast-paced environment
• Self-motivated with the ability to anticipate needs and take initiative
• Comfortable providing administrative support to executives
• Comfortable working both independently and as part of a team
  
  

Experience

• Proficient with technology and various software tools
• Strong communication skills with supervisors, employees, and customers
• Efficient time management and ability to meet deadlines
• Ability to thrive in a fast-paced environment
• Ability to solve problems and handle day-to-day office needs efficiently
• Able to work both independently and in a team environment
• Able to demonstrate exceptional customer service skills
  
  

Education

• High School diploma or equivalent
  
  

Physical Requirements and Work Environment

• Ability to sit and work at a computer for extended periods of time
• Ability to use a computer, keyboard, mouse, and other standard office equipment regularly
• Ability to occasionally stand, walk, bend, or reach within an office environment
• Ability to lift and move items up to 15 lbs., such as files, office supplies, or equipment
• Comfortable working in a standard indoor office setting with moderate noise levels
• Ability to communicate effectively in person, via phone, and through virtual meeting platforms