Administrative Assistant / Receptionist

Position Summary

We are seeking a professional, organized, and friendly Administrative Assistant/Receptionist to serve as the first point of contact for our company at our Ridgeland, MS office. This role is responsible for managing front desk operations, providing administrative support to various departments, and ensuring smooth day-to-day office functions.

This position provides general administrative and secretarial support for the Ridgeland, MS office. Duties and responsibilities include, but are not limited to answering phones, greeting visitors, calendar support, travel and expense reporting, as well as meeting and conference coordination, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and interacts with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet and assist visitors, clients, and employees in a courteous and professional manner.
• Answer and direct incoming phone calls; take messages and route calls appropriately.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office and break room supplies inventory and place orders as needed.
• Schedule meetings, appointments, and conference room bookings.
• Prepare quarterly board meeting documents.
• Assist with document preparation, data entry, and filing.
• Support Operations with administrative tasks.
• Maintain a clean and organized reception area.
• Handle confidential information with discretion.
• Perform other duties as assigned to support the team.
• Works independently and with teams on special nonrecurring and ongoing projects.
• Other duties as assigned.
  
  

Supervisory Responsibility

This position reports directly to the EVP Operations.

Work Environment

This job operates in a professional office environment and routinely uses standard office equipment.

Physical Demands

Full-time position, Monday through Friday.

Office-based role with occasional lifting of office supplies and packages (up to 25 lbs).

Fast-paced environment requires attention to detail and adaptability.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel

Requires occasional travel, primarily for board meetings.

Minimum Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience in an administrative or receptionist role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to work independently and as part of a team
  
  

Benefits

Tenax provides a comprehensive and competitive benefits package that includes:

• Vacation and Sick Leave
• Company Holidays
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Life Insurance
• Short-Term and Long-Term Disability Coverage
• Parental Leave
• Tuition Reimbursement
• Certifications, Training, and Seminars
  
  

Tenax is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.