What are the responsibilities and job description for the Office Administrator position at Ten40Tax & Investing Group, LLP?
About us
Ten40Tax & Investing Group, LLP is a small business in Billings, MT. We are professional, innovative, customer-centric and our goal is to exceed our clients expectations in all we do..
Our work environment includes:
- Growth opportunities
- On-the-job training
- Flexible working hours
- Modern office setting
**Job Overview**
We are seeking a highly organized and customer-focused Receptionist/Administrative Assistant to join our dynamic team. The ideal candidate will provide exceptional support to our office operations and maintain a positive and professional atmosphere. This role offers the opportunity to work closely with our management team, while utilizing your administrative skills to ensure the smooth functioning of our office. Willing to train in the field of Taxation, Quickbooks, and Forensic Accounting.
**Duties**
- Greet and welcome visitors, clients, and employees in a friendly and professional manner.
- Answering and directing phone calls, and responding to emails and messages.
- Provide exceptional customer service, addressing inquiries and resolving issues promptly and professionally.
- Perform a variety of administrative tasks, including data entry, filing, and document preparation.
- Assist with scheduling appointments and meetings, and maintain accurate records.
- Utilize software to organize and manage office tasks, including calendar management and email correspondence.
- Assist in maintaining a clean and organized office environment, including the reception area and common spaces.
- Support management by performing tasks such as ordering supplies, managing inventory, and coordinating office events.
- Serve as a personal assistant to the President of the company, providing administrative support and ensuring that tasks are completed efficiently and effectively.
- Computerize office processes and documents, improving efficiency and reducing paperwork.
- Manage time effectively, prioritizing tasks to meet deadlines and ensuring that projects are completed to a high standard to the needs of our clients.
**Experience**
- Previous experience as a receptionist or administrative assistant, preferably in an office environment.
- Proven experience in customer service, with a strong focus on providing exceptional support to clients and colleagues.
- Proficiency in Google Calendar, Google Drive, and Gmail. Able to navigate Word, Excel, and some Publisher is helpful.
- Strong organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Ability to work independently and as part of a team, with excellent communication and interpersonal skills.
- High school diploma or equivalent required; an associate's degree or bachelor's degree in a related field is an asset.
Pay: $17.25 - $18.50 per hour
Benefits:
- Flexible schedule
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Billings, MT 59101 (Required)
Work Location: In person
Salary : $17 - $19