What are the responsibilities and job description for the Office Administrator position at Aaqua Drilling Inc?
Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! The Office Administrator supports daily office operations, financial data entry, and administrative systems across accounting, maintenance, inventory, and scheduling. This role is ideal for a highly organized, detail-oriented individual who thrives in a fast-paced, hands-on environment and supports both field and management teams.
Duties
- Oversee office management tasks such as filing, data entry, and maintaining organized records using spreadsheets and productivity software
- Assist with bookkeeping duties utilizing QuickBooks to support basic financial recordkeeping
- Provide exceptional customer service by supporting client communication, responding to inquiries promptly, and ensuring positive interactions
- Support administrative functions through proofreading documents, managing correspondence, and performing clerical tasks efficiently
- Accounts Payable data entry and credit card receipt entry
- Assist with inventory, including: system implementation, maintaining digital records and cycle counts, & maintaining pricing
- Track warranty items
- Maintain digital and paper filing systems for admin & accounting
- Professionally answer and route incoming phone calls, including: acting as the first point of contact by phone and for walk-in and call-in clients & checking messages at regular intervals
- Support scheduling systems and technician dispatching
- Perform various additional duties as assigned
Required Skills & Experience
- Minimum of 2 years experience in a support role; preferably in an administrative assistant role with reception duties. Additional education related to office operational and clerical support preferred
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
- Proficiency with Google Workspace (Docs, Sheets, Drive)
- Minimum typing speed of 45 WPM
- Knowledge of bookkeeping practices using QuickBooks
- Strong computer literacy with the ability to adapt quickly to new productivity or office management software
- Excellent organizational skills with keen attention to detail in filing, proofreading, and document management
- Effective communication skills both verbally and in writing
Preferred Qualifications
- Experience supporting operations, maintenance, or inventory systems
- Experience in construction or trades
Pay: $23.00 - $27.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
Salary : $23 - $27