What are the responsibilities and job description for the Construction Administrative Assistant position at Ten South Construction?
Company Description
Ten South Construction, a division of the Ten South Group, is a Chicago-based general contracting firm specializing in the development and redevelopment of diverse real estate projects across the United States. Our expertise spans multifamily housing, single-family homes, commercial complexes, and specialized housing for the elderly and nursing care facilities. We take pride in managing every aspect of our multifamily housing projects, including luxury, mixed-income, workforce, and affordable housing developments. By maintaining a vertically integrated business model with in-house subcontractor crews, we achieve cost and time efficiency. Our commitment to sustainability ensures that all new construction projects meet federally recognized green certification standards.
Role Description
Job Title: Construction Administrative Assistant (Entry-Level)
Position Summary
We are seeking a highly organized and proactive Construction Administrative Assistant to support daily operations on an active construction project. This entry-level role is ideal for someone looking to grow in the construction industry while gaining exposure to project management, field operations, procurement, and business systems.
The ideal candidate will play a key role in maintaining organization, ensuring documentation is complete, supporting procurement workflows, and helping drive coordination across the project team.
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Key Responsibilities
Inspection & Documentation (Primary Focus)
Prepare, collect, and organize inspection documentation and reports
Track inspection schedules and ensure all required documentation is complete and submitted on time
Maintain logs for inspections, permits, and compliance requirements
Coordinate with field teams and inspectors to ensure readiness for inspections
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Onboarding & Team Support
Assist with onboarding new employees and subcontractors (badging, paperwork, system access)
Maintain accurate and up-to-date records for all personnel on site
Coordinate with internal teams to ensure onboarding requirements are completed
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Procurement, Scheduling & ERP Coordination (Acumatica)
Assist in creating, tracking, and updating purchase orders within Acumatica
Support procurement scheduling by aligning material deliveries with the project schedule and field needs
Coordinate with vendors and suppliers to confirm delivery dates, lead times, and order status
Maintain procurement logs and track material status from order through delivery
Identify and flag potential delays, missing materials, or discrepancies in orders
Support reconciliation of purchase orders, receipts, and invoices within the ERP system
Help maintain accurate and up-to-date procurement data to support cost tracking and reporting
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Project & Systems Support
Maintain and update project tracking systems, logs, and documentation
Organize digital files, drawings, and project records
Support data entry and reporting in Excel, Procore, Acumatica, or other systems
Assist in maintaining accurate and reliable project data to support decision-making
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Additional Responsibilities
Provide general administrative support to the project team
Coordinate meetings, take notes, and track follow-ups to completion
Assist with document control and filing systems
Support day-to-day jobsite and office needs as they arise
Communicate with team members, vendors, and subcontractors as needed
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Qualifications
High school diploma required; Associate’s or Bachelor’s degree preferred (Construction Management, Business, or related field)
Strong organizational and time management skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong attention to detail and ability to manage multiple tasks
Willingness to learn construction processes, procurement workflows, and ERP systems
Good communication skills and a team-oriented mindset
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Preferred (Not Required)
Exposure to construction or administrative work
Familiarity with Acumatica, Procore, Bluebeam, or similar tools