What are the responsibilities and job description for the Legal Administrative Assistant position at Temporary Staffing Professionals?
We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Legal Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week—with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in a legal assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently.
Key Responsibilities
- Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation.
- Maintain legal filing systems and ensure all records are organized and current.
- Support compliance and subrogation activities under the guidance of the legal team.
- Draft and edit correspondence, reports, and other legal documents as needed.
- Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes.
- Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly.
- Prepare follow-up summaries, distribute action items, and track progress on deliverables.
- Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders.
- Handle general office administrative functions such as supply ordering, filing, and document organization.
- Provide reminders and proactive support to help keep leadership on track with priorities and deadlines.
Qualifications
- 2–3 years of experience as a Legal Assistant or Legal Administrative Professional.
- Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information.
- Highly detail-oriented, proactive, and able to work independently with minimal supervision.
- Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus.
- Bachelor’s degree preferred.
- Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.