What are the responsibilities and job description for the Administrative Assistant position at Temporary Staffing Professionals?
We are hiring for a great client in Laguna Beach seeking a Temporary Administrative Assistant to support daily administrative operations and serve as a primary point of contact for incoming calls and resident inquiries. This role is ideal for someone who is professional on the phone, customer-service oriented, and comfortable providing general administrative support in a fast-paced office environment.
This is an on-site role in Laguna Beach with a rotating schedule, alternating between a full Monday–Friday (40-hour) week and a Monday–Thursday (32-hour) week; schedule: 7:30am - 4:30pm.
Key Responsibilities:
- Answer and route incoming phone calls, respond to general questions, and transfer calls to the appropriate departments
- Provide courteous and professional assistance to residents via phone and occasional front-counter interactions
- Route contracts, reports, and plans for internal review and processing
- Assist with general administrative support for higher-level staff, including document handling and coordination
- Perform light data entry and basic tracking using Excel and other computer systems
- Handle light courier duties such as picking up or delivering mail and documents between nearby offices a few times per day
- Support day-to-day office operations as needed
Qualifications:
- Strong phone presence with the ability to communicate clearly and professionally
- Excellent customer service skills and a helpful, solution-oriented approach
- Prior administrative or office support experience preferred
- Basic to intermediate Excel skills and overall strong computer proficiency
- Ability to multitask, stay organized, and handle shifting priorities
- Reliable, detail-oriented, and comfortable working in an on-site office setting