What are the responsibilities and job description for the Office Manager position at TEMPO, Inc.?
Office Manager
Mars Hill, ME - FT/Days, Evenings & Nights - Temp-to-Hire
Job Description:
Now hiring an Office Manager to help lead daily operations for a local veterinary clinic in Mars Hill. Excellent fit for an organized individual with excellent interpersonal skills and a background in personnel management. Day, evening and night shifts available from 4:00 PM Thursday through 8:00 AM Sunday. $48,000-$52,000 annual salary, based on experience. Health insurance, retirement plan, and continuing education opportunities available after introductory period concludes.
The Office Manager will oversee the staffing needs and workflow of the clinic. Responsibilities will include personnel coordination, inventory management, vendor relations, and general facilities oversight. Employee will also provide supporting HR functions such as hiring, onboarding, payroll, and team-culture development. The Office Manager will help to ensure that the business remains compliant with OSHA requirements, DEA guidelines, and all other state and federal regulations. Ideal candidate will bring strong leadership skills, office or operations management experience (preferably in a veterinary or medical environment), and a genuine passion for animals and teamwork.
Responsibilities:
- Oversee daily operational workflow, including staff scheduling, inventory ordering and stocking, vendor coordination, and facilities oversight.
- Support HR functions such as hiring, onboarding, training coordination, staff communication, and culture-building initiatives.
- Manage financial administration, including payroll coordination, accounts receivable/payable, bank deposits, and basic financial reporting.
- Maintain compliance with OSHA standards, DEA logs, state regulations, and internal hospital policies.
- Ensure smooth client and patient flow by supporting front-end processes and interacting with clinical staff as needed.
- Implement and refine systems and procedures to improve efficiency and uphold high service standards.
- Assist with emergency-hospital operational coverage, including some weekend or overnight overlap as required.
- Serve as a communication hub for the team, helping resolve workflow issues and supporting a positive, collaborative work environment.
- Perform other related duties as needed.
Job Requirements:
- High school diploma or equivalent education required. Degree in Business Administration, HR management, or related field preferred.
- Three or more years of operations management or administrative leadership experience; veterinary or medical setting preferred.
- Strong leadership and interpersonal skills, with the ability to support, coach, and communicate effectively with a diverse team.
- Proficiency with practice management software, scheduling systems, spreadsheets, and basic reporting tools.
- Availability to assist with overnight or weekend operational needs.
TEMPO Employment Services is an EEO/AA Employer.
Salary : $48,000 - $52,000