What are the responsibilities and job description for the Legal Assistant-Real Estate/Commercial Transactions position at TempExperts?
Legal Assistant – Real Estate & Corporate Formation
(On-site in Miami/Coral Gables – 3 Days per Week)
A large national law firm is seeking a highly skilled Legal Secretary with strong experience in commercial and high-end residential real estate as well as business entity formation and general corporate support. This role is a key replacement for a long-tenured team member who is retiring, and the firm is looking to fill the position as soon as possible.
Key Responsibilities:
- Provide legal administrative support to attorneys handling commercial and luxury residential real estate transactions
- Prepare, edit, and manage legal documents including purchase agreements, leases, financing documentation, closing packages, and related correspondence
- Handle entity formation tasks such as drafting formation documents, coordinating filings, maintaining corporate records, and assisting with annual reports
- Coordinate closings, maintain transaction checklists, and manage critical dates
- Communicate professionally with clients, title companies, lenders, and internal teams
- Maintain organized digital and physical files, calendars, and schedules
- Assist with general administrative duties including billing, document management, and correspondence
Qualifications:
- Minimum 3–5 years of experience supporting real estate attorneys in a law firm environment
- Strong experience with commercial and high-end residential real estate transactions
- Demonstrated experience with LLC/Corp formations, filings, and corporate record management
- Excellent communication, drafting, and organizational skills
- Ability to manage time-sensitive, detail-oriented work with minimal supervision
- Proficient with Microsoft Office and legal document management systems
- Professional, reliable, and able to work in a fast-paced practice group
Work Arrangement & Compensation:
- Must be available to work on-site in the Miami/Coral Gables office three (3) days per week
- Salary is commensurate with experience