What are the responsibilities and job description for the AP Specialist position at Tellus Equipment Solutions?
Job Summary
The Accounts Payable Specialist at Tellus Equipment Solutions, LLC. provides administrative and financial support by processing accounts payable transactions.
Job Description
- Reviews all invoices for appropriate documentation and approval prior to payment.
- Ensures invoices are scanned in AP imaging system.
- Processes 3-way P.O. matching invoices.
- Prioritizes invoices according to cash discount potential and payment terms.
- Processes check requests.
- Audits and processes credit card bills and expense reports.
- Matches invoices to checks, obtains all signatures for checks and distributes checks accordingly.
- Responsible for 1099 maintenance.
- Responds to all vendor inquiries.
- Reconciles vendor statements, researches, and corrects discrepancies.
- Assists in month end closing.
- Maintains files and documentation thoroughly and accurately, in accordance with company policies and generally accepted accounting practices (GAAP).
- Assists with other projects as needed.
Education, Experience, and Soft Skills
- 2 years of Accounts Payable experience.
- High school diploma required, college courses in accounting preferred.
- Must be well organized and a self-starter.
- Proficient in Excel and Word, 10-key by touch.
- Possess strong organizational and time management skills.
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
- Ability to communicate effectively verbally and in writing.
- Ability to interact with employees and vendors in a professional manner.
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.