Accounting Office Manager

We are seeking a detail-oriented, dependable, and trustworthy Accounting Office Manager to lead the financial operations of our fast-paced legal environment. This is a growth-focused position offering hands-on training and mentorship opportunities, with a clear path toward expanded financial leadership responsibilities. Our current accounting manager is transitioning to part-time over the next 3-6 months and will be training a new employee to take on all aspects of the role of manager.

We take pride in cultivating a supportive workplace where professional development and long-term growth are part of our organizational values. We are looking for an individual who learns quickly, applies sound judgment, and takes ownership of financial tasks with accuracy and integrity.

Key Responsibilities

• Lead and take ownership of core financial processes
• Maintain and reconcile vendor, client records, and general ledger accounts
• Monitor and manage cash flow
• Oversee and execute month-end closing processes, ensuring accuracy and timeliness
• Manage accounts payable/receivable and general ledger maintenance
• Process settlement payments to clients
• Reconcile trust accounts to trust funds
• Maintain mastery of all processes within the accounting department
• Monitor business insurance and work with brokers on renewals
• Register with Department of Revenue and Unemployment Divisions for various states as we hire remote workers.
• Must have complete understanding of payroll, may be responsible for processing, and must monitor all payroll expense and liability accounts
• Management of office operations
• Facilities management for building which has four tenants.
• Respond to local, state and federal government inquiries and ensure all licenses are up to date.

Qualifications

Education & Experience

• Associate degree in Accounting, Business Administration, or related field (or equivalent experience); bachelor's degree preferred
• Must have college-level accounting coursework
• 7–10 years of progressive professional accounting experience, including month-end close and financial reporting
• 2–3 years in a supervisory or lead accounting role required

Technical Skills & Knowledge

• Good knowledge of Generally Accepted Accounting Principles (GAAP)
• Experience with accounting, payroll, and financial management systems
• Familiarity with QuickBooks or similar accounting software
• Proficiency in Microsoft Excel and Microsoft Office Suite

Core Competencies

• Attention to Detail: Precision in data entry, financial record-keeping, and reporting
• Analytical & Problem-Solving Skills: Ability to identify discrepancies and resolve financial issues efficiently
• Organizational Skills: Capable of managing multiple priorities accurately and on deadline
• Communication: Excellent written and verbal communication skills for internal and external interactions
• Accountability & Reliability: Owns tasks, meets deadlines, and safeguards sensitive financial data

• Confidentiality: Understands and upholds the privacy of financial and client information

Preferred Qualifications

• Must have previous accounting experience as stated above
• Background in a law firm or small business setting
• Prior experience managing or mentoring accounting staff