Training Coordinator

Note:

6 Months contract

Remote but we are looking for someone who can come to the office Thousand Oaks office few times a month.

Preferably someone near Thousand Oaks

The Senior Associate, Accelerating Talent, ensures the smooth, consistent, and high-quality delivery of programs that develop and support talent across the US Business Organization. This role strengthens the employee experience by coordinating logistics, maintaining clear processes, and enabling the team's larger strategy to come to life. Through disciplined execution, thoughtful organization, and a keen attention to detail, this individual helps create development experiences that build capability, connection, and career momentum for employees across USBO.

Basic Qualifications

Bachelor degree OR Associate degree and 4 years of Info experience OR High school diploma / GED and 6 years of experience

Must-Have Skill Sets:

1. Experience coordinating complex scheduling;
2. Strong organizational skills/attention to detail;
3. experience managing data or working with metrics or dashboards (Power BI preferred but not required)

Day to Day Responsibilities:

Program & Project Support

• Provide organized, detail-driven support for Accelerating Talent team across wide array of projects, programs, and initiatives.
• Coordinate project timelines, track progress, and proactively identify risks or gaps.
• Maintain organized digital files, trackers, and program documentation.
• Support continuous improvement by identifying inefficiencies and recommending enhancements that strengthen delivery.
• Draft or refine communications related to scheduling, logistics, program updates, and participant instructions to ensure clarity and consistency.
• Partner cross-functionally to ensure seamless execution of program logistics and onsite participant experiences.
• Provide onsite event presence including setup, materials coordination, and participant support to ensure a professional, welcoming experience.

Commercial Leadership Program

• Own the full interview scheduling process, coordinating hundreds of candidate interviews with multiple reviewers while maintaining structured tracking, consistent communication, and exceptional accuracy.
• Manage onsite support for summer interns, including badge setup and orientation coordination.
• Provide event operations support such as room reservations, catering requests, signage, and setup.
• Consolidate project submissions and maintain structured tracking systems.

Insights Discovery Administration

• Ensure seamless behind-the-scenes administration of Insights Discovery assessments to enable the team to conduct a high volume of workshops.
• Register participants, monitor completions, and send reminders.
• Generate team wheels and manage printing and materials for onsite sessions.
• Order assessments and maintain inventory of supplies.
• Operations, Logistics & Reporting
• Use Power BI or similar tools to transform data into digestible dashboards that inform decisions and highlight impact.
• Provide budget coordination support including tracking and reconciliation.
• Deliver high-quality editing, proofreading, and document preparation.
• Submit purchase orders on behalf of the team.

Pay: $ $37.00 per hour

Expected hours: 40.0 per week

Work Location: Hybrid remote in Newbury Park, CA 91320

Salary : $37