What are the responsibilities and job description for the Administrative Support/Mail & File Management position at Technical Solutions and Maintenance, Inc?
Title: Administrative Support/Mail & File Management
Location: Arlington, VA
Salary: Commensurate with experience.
Clearance: Secret Clearance– Required and Must Be Able to Maintain
Job Description:
The Admin Support/Mail & File Manager shall maintain a well-organized, well-stocked mail room and other work areas throughout the office. Ensure the copier areas/work rooms are continually stocked with supplies, including paper, letterhead, pens, and other supplies, and are maintained in a well-organized and neat manner. Perform scanning, copying, etc., to convert agency files and documents from hard copy to electronic files. Serve as lead for assisting in the establishment of records schedules for electronic records and email to ensure identification, disposition, and transfer of records
Typical duties include:
- Manage phone calls, emails, and mail, serving as the point of contact for internal and external communication
- Collect, sort, and distribute incoming mail
- Maintain records of receipt, mailing dates, and other required information
- Ensure appropriate mailing and/or shipping of packages, letters, etc.
- Manage calendars, schedule meetings, appointments, and greet high-level guests
- Create and distribute correspondence, reports, and other documents
- Provide general office support like various administrative tasks, data entry, filing, and customer service
- Set up of all conference and training rooms
- Manage multiple tasks and prioritize effectively
- Manage the receptionist area
- Physical ability to move large number of files and/or file boxes
Educational Requirements:
- High School diploma required; higher education preferred
Experience Requirements:
- 1-3 years of experience in a professional office environment as a support assistant or
- receptionist, or equivalent position Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
- Effective written and verbal communication skills for interacting with various individuals
- Proficiency in office software and equipment
About TSM, Inc.: TSM serves many customers in the Government and private sector. Most of these projects are long-term and involve cutting edge technologies. The prospect of working for reputable client organizations on the latest technologies in a friendly work environment helps us attract and retain top-quality seasoned professionals who are technically strong.
TSM’s flexible benefits allow staff to choose from a variety of plans to meet their own needs and the needs of their families. Our family-friendly policies and programs help staff balance their personal and professional lives. CareFirst Health Insurance, Companion Vision and Dental Insurance, and Life/Accident/Disability insurance options through Hartford Group give our employees options and comprehensive coverage while keeping out of pocket costs low. TSM offers retirement and savings through the Nationwide 401(k) plan. TSM believes in investing in our employees and offers a tuition reimbursement plan, provides an employee assistance program, and professional development program to help our employees reach the next level.
