IT Business Planning Manager

Background

As a result of efforts to re-engineer and modernize core financial systems, over 1,500 computing assets have been identified as performing financial planning, analysis, and management functionality impacted by the transition to a modern financial management solution. The Florida PALM (Planning, Accounting, and Ledger Management) project is a multiyear endeavor to replace existing accounting and cash management systems with a standardized solution.

The 1,500 computing assets—comprising interfaces, enterprise applications, databases, automated processes, and reporting programs—require remediation due to:

• Adoption of the Florida PALM Standardized Business Process Model.
• Transition to the Florida PALM Chart of Accounts values.
• Replacement of legacy Central, Payroll, and Departmental accounting functionality.
• Redevelopment of agency incoming and outgoing interfaces to the statewide accounting system.
• Implementation of Information Warehouse data to support agency-specific reporting requirements.

Position Overview

The IT Business Planning Manager is responsible for ensuring the remediated technology environment aligns with the goals and business plans of the Office of the Comptroller (OOC) and the Office of Information Technology. The manager will assess how current technology supports business objectives, review the impact of the system transition, and mitigate risks to business goals.

Primary Job Duties and Tasks

1. Gather goals and objectives related to the IT business strategy and document them as requirements for the transition project.
2. Support project managers and business analysts in performing gap analysis between current financial processes and future-state functionality.
3. Support the remediation plan by assisting in the on-boarding of dedicated project resources.
4. Develop a detailed on-boarding plan for newly acquired resources to facilitate seamless integration into the project team.
5. Provide orientation for project resources on agency coding standards, best practices, cyber security, and application support procedures.
6. Act as a liaison between dedicated contractor resources and other internal departments.
7. Ensure project work assignments align with the goals outlined in the system transition operational workplan.
8. Support management in monitoring the completion status of assigned project tasks.
9. Review strategic and operational efforts to identify and implement efficiencies across the project.
10. Support the creation of regular project status reports, including bimonthly reports to the executive steering committee and compliance reports required by State Administrative Code.
11. Monitor progress toward project milestones and raise concerns to agency leadership.
12. Create and maintain a log of major project decisions, risks, assumptions, and issues (RAID log).
13. Support project managers in creating meeting agendas and documenting key project decisions.
14. Support change management and communication plans to facilitate project transparency across all offices.
15. Monitor communications from the Department of Financial Services and share critical updates with stakeholders.
16. Maintain project documentation in the Azure DevOps repository.
17. Provide a post-go-live plan for leveraging new technology to implement future process improvements.

Education and Experience

• Education: Bachelor’s Degree in a field of study related to technology or finance. Professional work experience can substitute on a year-for-year basis for the degree.
• Experience: Minimum of seven years’ experience in Information Technology across a broad range of technical environments, with at least two years of experience supporting financial applications.