Video Production Contracts Specialist

Primary Function

Serve as a critical operational and administrative partner within the creative production team, acting as a liaison between internal Production, clients, and external vendors. This role supports the ownership of coordination, tracking, and compliance of production-related contracts, agreements, and legal documentation. The position blends production coordination with contracts administration, ensuring all productions are not only delivered on time and on budget, but are also properly documented, compliant, and contractually sound.

Pay: $75-80k

Onsite: San Antonio, TX - NO RELOCATION

Duties & Responsibilities

• Schedule and manage internal and client meetings, including agendas and follow-ups
• Support on-set production needs for studio and location shoots as required
• Generate weekly production status reports across active and upcoming projects
• Maintain organization of digital media assets and production files
• Ensure smooth communication across internal teams, freelancers, and vendors
• Draft, review, route, and track production-related contracts including Statements of Work (SOWs), vendor agreements, freelance/crew contracts, and location/talent releases
• Act as liaison between Production, Legal, Procurement, and external partners to ensure timely contract execution
• Maintain a centralized contracts tracking system, ensuring all agreements are properly executed, filed, and accessible
• Monitor contract timelines, deliverables, payment terms, and compliance requirements
• Support risk mitigation by ensuring proper documentation, insurance certificates, and releases are secured prior to production
• Assist with contract redlines and version control in collaboration with legal teams
• Ensure adherence to company policies, legal standards, and production compliance requirements
• Track budgets in coordination with Producers and flag discrepancies or risks
• Support invoice tracking and vendor onboarding processes
• Maintain accurate production documentation, reporting, and data entry
• Identify opportunities for operational efficiencies and improved workflows
• Provide high-touch service to internal stakeholders and clients

Skills & Qualifications

• Strong organizational and multitasking abilities with exceptional attention to detail
• Ability to manage both creative production workflows and administrative/legal processes simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (especially Excel for tracking, reporting, and data management)
• Familiarity with Adobe Creative Suite and production tools
• Working knowledge of production terminology, workflows, and on-set operations
• Foundational understanding of contracts, legal documentation, or compliance processes
• Ability to work under pressure and meet tight deadlines with a high degree of accuracy
• Strong interpersonal skills with the ability to collaborate across teams and with external partners

Education & Experience

• Bachelor’s degree in Film/Video Production, Communications, Business, Legal Studies, or related field
• 3 years of experience in production coordination, office administration, legal support, or similar role
• Exposure to contracts management, legal operations, or paralegal work
• Experience as a Production Assistant or Coordinator in film, video, or advertising preferred

Customer Service Commitment:

TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.