What are the responsibilities and job description for the Office Assistant position at Team Kelli Lang RE/MAX Gateway?
Listing Coordinator – Team Kelli Lang | RE/MAX Gateway (Anacortes, WA)
Team Kelli Lang, the #1 RE/MAX team in Washington State for seven consecutive years, is searching for a detail-obsessed Listing Coordinator to keep our listings moving from signed agreement to live on the market. The driving principle behind our team is giving each client five-star service during the home selling process and making it stress-free. This role sits at the center of that promise.
You'll be the engine behind every listing launch. You'll work daily in the NWMLS, partner closely with our agents to gather and submit property data, and call sellers directly to fill in missing details. Accuracy matters here: one wrong square footage, missed disclosure, or out-of-order photo reflects on clients and our brand. If you love checklists, catch the typo everyone else missed, and take pride in getting it right the first time, this is your seat.
What you'll do:
Enter and maintain listing data in the NWMLS with complete accuracy, including property details, remarks, room dimensions, and status changes
Call sellers to collect property information, HOA details, utility info, and anything else needed to complete a listing
Work with agents to gather, verify, and submit listing data on tight timelines
Arrange, sequence, and upload listing photos so every property shows at its best
Coordinate supplements, Form 17 Seller Disclosure Statements, and other listing documents, tracking them through to signature
Follow our listing launch checklist and help refine it as we streamline our processes
Respond to agent and client questions in a friendly, timely way
What we're looking for:
Extreme attention to detail and a high standard for accuracy
NWMLS experience strongly preferred; real estate or transaction coordination background a plus
Comfort picking up the phone and speaking with clients professionally and warmly
Strong organization and the ability to manage multiple listings at different stages at once
Excellent written and verbal communication skills
Customer service experience and a service-first mindset
Why Team Kelli Lang:
Our team runs on perseverance, trust, and service. You'll join a high-producing team serving Skagit, Island, and Whatcom Counties, with real systems, real support, and a team that is grateful and honored to work with every client. Our slice of heaven in the Pacific Northwest is a great place to build a career.
Send your resume today to become part of the team!
Salary : $20 - $23