What are the responsibilities and job description for the Registrar position at Team Carney?
Position Title: Registrar / Academic Student Services Specialist
Location: Quantico, VA (Russell Knox Building)
Work Modality: 100% On-Site (SCIF Environment)
Security Clearance: Active Top Secret / Sensitive Compartmented Information (TS/SCI)
About Team Carney
Carney delivers high-reliability student services and academic administration for elite federal and military academies. We ensure smooth student journeys from quota allocation to graduation, enabling military and civilian personnel to gain mission-critical operational capabilities.
Position Overview
Carney is seeking an experienced, detail-oriented Registrar to lead end-to-end student registration and academic recordkeeping for approximately 2,300 students annually across JCITA’s joint and advanced counterintelligence curriculum in Quantico, VA. The Registrar acts as the vital communication bridge between external Service Training Focal Points and JCITA leadership, managing class quotas, operating the enterprise Learning Management System (LMS), and coordinating onboarding logistics within secure government spaces.
Essential Duties & Responsibilities
Manage end-to-end student admissions, course registrations, and waitlists for approximately 2,300 military, civilian, and contractor students per year across CI and SECOPs courses.
Serve as the central academic liaison with Military Service Training Focal Points (Army, Navy, Air Force, Marine Corps, DoD agencies) to identify training demand and maximize class quota fill rates.
Create, configure, update, and manage student accounts within the enterprise Learning Management System (LMS) in strict alignment with DIA policies.
Maintain complete, audit-compliant electronic and hard-copy student academic transcripts, attendance files, and course completion records.
Facilitate the routing, tracking, and formal submission of student Reasonable Accommodation (RA) requests through established DIA administrative workflows.
Coordinate and process student requests for Personal/Medical Electronic Device use inside secure facilities in accordance with DIA security regulations.
Prepare comprehensive student throughput summaries, enrollment trends, tracking spreadsheets, and visual reporting charts for JCITA executive leadership and quarterly CDRLs (CDRL A006).
Coordinate closely with the Onsite Lead, Training Coordinator, and Security Specialists during class start dates to verify student security clearances, validate rosters, and issue facility badges.
Required Minimum Qualifications (Hard Contractual Baselines)
Security Clearance: Must hold an active, verified Top Secret / SCI (TS/SCI) clearance at the time of proposal and award.
Experience: Minimum of five (5) years of experience working in a military training academy, accredited college/university registrar office, or performing high-volume administrative management support.
LMS Proficiency: Demonstrated hands-on experience using an enterprise Learning Management System (LMS) to administer student records, course enrollments, and academic data.
Communication & Multi-Tasking: Exceptional oral and written communication skills with proven ability to manage high-volume, deadline-driven academic tasks and student inquiries simultaneously.
Volume Capacity: Proven experience handling high student throughput (supporting cohorts totaling 2,000 students annually).
Preferred Qualifications
Direct prior experience using DIA or DoD enterprise LMS platforms (e.g., Blackboard Learn, enterprise Service learning portals).
Working knowledge of DoD CI and HUMINT community organizations and joint service training requirements.
Advanced proficiency with MS Excel for academic metrics tracking, pivot tables, and quota modeling.