What are the responsibilities and job description for the Part-Time Executive Assistant / Personal Assistant position at Teach Train Transform (TTT)?
Dr. Estera Borcsa | Teach Train Transform (TTT)
About Teach Train Transform
10-25hrs per week
Teach Train Transform (TTT) is an international neuroscience-based organization dedicated to transforming lives through mental health, trauma healing, education, leadership development, and global peace initiatives. TTT partners with universities, nonprofit organizations, international leaders, and the United Nations Sustainable Development Goals to create meaningful, lasting impact.
We are seeking a highly organized, proactive, and mission-driven Executive/Personal Assistant to support Dr. Estera Borcsa in both professional and select personal responsibilities.
Position Overview
This is more than an administrative position. We are looking for someone who enjoys creating order, anticipating needs, supporting wellness, and helping a visionary leader operate at her highest level.
The ideal candidate is resourceful, emotionally intelligent, highly organized, health-conscious, and comfortable wearing many hats in a fast-paced environment.
Responsibilities
Executive Support
- Manage calendar and scheduling
- Coordinate meetings, speaking engagements, and travel
- Organize email inbox and draft professional correspondence
- Assist with presentations, proposals, sponsorship packets, and reports
- Track projects and deadlines
- Maintain organized digital files and documents
- Coordinate with team members, partners, and vendors
Social Media & Marketing
- Schedule and post content across social media platforms
- Capture photos and short videos when needed
- Assist with newsletters and email campaigns
- Help maintain website updates
- Support branding and marketing initiatives
- Coordinate podcast and event logistics
Personal Support
- Assist with grocery shopping and healthy meal preparation
- Help maintain a clean and organized workspace
- Support nutrition planning and healthy lifestyle routines
- Encourage movement, exercise, and wellness habits
- Run occasional errands
- Help coordinate appointments and personal scheduling
Event & Organizational Support
- Assist with conferences and community events
- Help prepare materials for workshops and trainings
- Coordinate volunteers and logistics
- Support fundraising and donor communications
- Assist with nonprofit administrative projects
Desired Qualifications
We are looking for someone who is:
- Exceptionally organized
- Positive and dependable
- Professional and trustworthy
- Comfortable working independently
- Detail-oriented
- Flexible and adaptable
- Tech savvy
- Excellent written and verbal communicator
- Passionate about health, wellness, and helping others
- Comfortable around social media and technology
- Able to maintain strict confidentiality
Preferred Experience
Experience in one or more of the following is helpful:
- Executive or administrative assistance
- Project coordination
- Social media management
- Marketing or communications
- Event planning
- Nutrition, fitness, or wellness
- Nonprofit organizations
- Mental health or healthcare settings
Technology Skills
Experience with tools such as:
- Google Workspace
- Microsoft Office
- Canva
- Zoom
- Social media platforms
- AI tools such as ChatGPT (preferred)
Compensation
- Competitive hourly pay based on experience
- Flexible scheduling
- Opportunity for growth within an international nonprofit
- Meaningful work that creates lasting global impact
Ideal Candidate
The ideal person is someone who enjoys bringing calm to busy environments, thrives on organization, and finds purpose in helping others succeed. They value integrity, wellness, service, and excellence, and are excited to contribute to a mission focused on healing individuals, strengthening communities, and advancing global peace through neuroscience, education, and compassionate leadership.
To Apply
Please submit:
- Resume
- A brief cover letter describing why you are interested in this role
Pay: $18.00 - $20.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Corona, CA 92503
Salary : $18 - $20