What are the responsibilities and job description for the Part-Time Receptionist & Personal Assistant position at Inland Vineyard Church?
We are looking for a friendly, organized, and dependable Receptionist & Personal Assistant to serve as the welcoming face of our church office and provide direct administrative support to our Lead Pastor. This is a great fit for someone who is warm, trustworthy, and comfortable juggling a variety of tasks in a relaxed but professional church environment. No specialized degree or advanced technical skills are required — just a positive attitude, reliability, strong communication skills, and a willingness to help wherever needed. If you're someone who takes initiative, pays attention to details, and genuinely enjoys helping people, we'd love to hear from you.
Key Responsibilities
• Greet visitors, answer phone calls, and respond to general inquiries in a warm, professional manner.
• Manage the Lead Pastor's calendar, including scheduling meetings, appointments, and church-related events.
• Handle incoming and outgoing correspondence (email, mail, and messages) on behalf of the Lead Pastor as directed.
• Prepare simple documents, letters, agendas, and meeting notes as needed.
• Maintain an organized, tidy office environment and manage basic filing (physical and digital).
• Coordinate logistics for meetings, events, and pastoral visits — booking rooms, preparing materials, and confirming details. • Run occasional errands and handle light personal tasks for the Lead Pastor as needed.
• Assist with basic data entry and record-keeping in church systems (e.g., Planning Center).
• Serve as a reliable point of contact between the Lead Pastor and church staff, ministry leaders, and congregation members.