Cortez - Human Resources Administrative Assistant

Montezuma-Cortez School District RE-1

EVERY STUDENT. EVERY DAY.

Position: Administrative Assistant to the Human Resource's Director

Our Vision: The district is committed to creating an environment of collaboration and accountability that ensures our students:

• Achieve personal goals and academic growth.
• Are invested in success for their future.
• Attain high levels of literacy and 21st century skills.
• Are engaged in active citizenship.
• Learn in a safe and healthy school environment.

Position Summary: The Human Resources Administrative Assistant demonstrates professionalism, attention to accuracy, and accountability in the collection and maintenance of personnel information. The HR Administrative Assistant is a point of contact for the Human Resources Director, in communication with other district employees, and members of the public. The Administrative Assistant organizes, builds, maintains, and discards records in accordance with applicable district policies and state laws, and generally supports the functions of the Human Resources department.

Typical Responsibilities:

• Provides Clerical Support for the Human Resource Director
• Maintains a positive attitude.
• Ability to work cooperatively with supervisors and coworkers.
• Responds to telephone calls, direct calls, takes messages and assists staff, parents and community with concerns and questions.
• Performs various financial and budgetary accounting procedures and processes purchase orders.
• Prepares various reports as required by the district, the state department of education and the state government.
• Creates and updates job descriptions.
• Posts job announcements internally and externally as indicated, and serves first point of contact for applicants.
• Creates and manages hiring event files, in support of hiring managers around the district.
• Maintains accurate, current documents and information in all channels of communication, including but not limited to the HR page of the district website, employee handbooks, and new hire onboarding materials and presentations.
• Edits and proofreads documents that include human resources-related information.
• Organizes, compiles, and updates company personnel records and documentation (paper and electronic.)
• Assists with onboarding new employees, distributing and explaining new hire documents, and accurately entering applicable data in the district’s business administration system.
• Conducts background checks and ensures fingerprint appointments are scheduled; discusses findings with HR Director when necessary.
• Extensive administrative and clerical responsibilities, including but not limited to: weekly filing, data-entry, ordering office supplies, answering phones, responding to inquiries from the general public.
• Strong knowledge of district policies to answer general policy questions; direct all questions that relate to an employee’s personal affairs to the HR Director.
• Operates consistently according to district policies and department procedures.
• Collects, reports, and manages data associated with personnel events including worker’s compensation claims, FMLA leave events, ADA accommodations requests, etc.
• Tracks licensure for certified employees and authorized substitute teachers. providing renewal reminders as indicated.
• Assigns and tracks required staff training activities.
• Generates employee data reports for the HR Director or Assistant Superintendent as needed.
• Assists the HR Director with new hire orientation by coordinating schedules, reserving the room, setting up the room (overhead projector, sound system, lighting, seating, folders, pens, sign-in sheet, water, etc.) prior to the event, creating new hire folders and handouts.
• Tracks employee attendance and leaves of absence.
• Responds to requests for employment verification.
• Assist with unemployment verification as requested.
• Performs other related duties as assigned or requested.
• Observes all district policies and procedures.

Essential Physical Demands:

• Constant lifting 5 to 20 pounds
• Frequent lifting 20 to over 50 pounds
• Constant standing, walking
• Frequent bending, reaching, squatting, climbing, kneeling
• Occasional crawling, sitting, stooping

Supervision: Reports to the Director of Human Resources. Does not supervise other staff.

Job Classification: Non-exempt; benefits-eligible.

Candidate Profile

Physical Requirements and Working Conditions: The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The signatures below indicate that this job description has been reviewed by the employee with the supervisor.

Employee Name (Print) Employee Signature Date

Supervisor Name (Print) Supervisor Signature Date

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.

NONDISCRIMINATION CLAUSE

Montezuma-Cortez School District RE-1 does not discriminate against any protected classes as identified by the State of Colorado. A lack of English-speaking skills will not be a barrier to participation or admission. The following staff have been designated to handle inquiries regarding our nondiscrimination policies:

Title IX Coordinator and Compliance Officer (Title II/ADA, Title VI)

Rhonda Tracy, Director of Human Resources

400 North Elm Street, Cortez, CO 81321 970-565-7522 ext. 1135

titleIXcoordinator@cortez.k12.co.us

504 Compliance Officer (Section 504)

Lisa Megel, Executive Director of Exceptional Student Services

400 North Elm Street, Cortez, CO 81321 970-565-7522 ext. 1118

504complianceofficer@cortez.k12.co.us

M-CSD RE-1 School Governance Policies can be found on our website at:

www.cortez.k12.co.us/our-district/board-of-education/policies

CLÁUSULA DE NO DISCRIMINACIÓN

El Distrito Escolar Montezuma-Cortez RE-1 no discrimina contra ninguna clase protegida identificada por el Estado de Colorado. La falta de habilidades para hablar inglés no será una barrera para la participación o la admisión. El siguiente personal ha sido designado para atender consultas sobre nuestras políticas de no discriminación:

Coordinador del Título IX Oficial de Cumplimiento (Título II/ADA, Título VI)

Rhonda Tracy, Director de Recursos Humanos

400 Calle Elm Norte, Cortez, CO 81321 970-565-7522 extensión 1135

titleIXcoordinator@cortez.k12.co.us

504 Oficial de Cumplimiento (Sección 504)

Lisa Megel, Directora Ejecutiva de Servicios para Estudiantes Excepcionales

400 Calle Elm Norte, Cortez, CO 81321 970-565-7522 extensión 1118

504complianceofficer@cortez.k12.co.us

Las políticas de gobierno escolar de M-CSD RE-1 se pueden encontrar en nuestro sitio web en:

www.cortez.k12.co.us/our-district/board-of-education/policies

11.28.23 DKR

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Referenced Policies: AC, AC-E-1, AC-R (Option 1), AC-R-2*, JB, JBA, JBA-E, JBB*, JII-R

NOTE: Federal law requires districts to provide continuing notification of non-discrimination statements and the Title IX coordinator’s contact information. This information must be published in student, parent, and employee handbooks, course catalogs, program/employee application forms, and recruitment materials. 34 C.F.R. § 106.8.