What are the responsibilities and job description for the Inventory Coordinator position at TCS - Technological Cinevideo Services?
Established in 1978, TCS provides cinematographers and camera crews with proven technical support and trusted equipment to capture astonishing moving images, even in the most demanding environments.
Catering to the film, television, commercial, and broadcast markets, we offer a vast inventory of motion picture cameras, modern and vintage cinema lenses, and a full catalog of accessories to complete even the most robust packages required for today’s complex digital cinema market.
From our roots supplying 16mm and 35mm packages to documentary and independent filmmakers, we’ve evolved alongside the industry, embracing digital innovation while maintaining our commitment to historic cinematic craftsmanship. Today, we’re proud to be a recognized leader in professional cinema rental, working at the intersection of new technology and timeless craft.
The Inventory Coordinator is responsible for maintaining accurate and organized inventory records, coordinating the intake and tracking of equipment, and supporting purchasing and vendor communications. They assist with a wide range of inventory operations in a fast-paced, detail-oriented environment.
Duties/Responsibilities:Inventory Management and Data Entry- Enter new products and assets, including recording technical details, ensuring consistent naming, and tracking part numbers, model numbers, warranty periods, and other important specifications
- Barcode, engrave, and label all products and cases
- Oversee inventory reconciliation projects including investigating count discrepancies, tracking and registering warranties, and fixing product naming issues
- Assist with physical inventory audits, including end-of-year reconciliation and multi-step reconciliation projects
- Coordinate the in-house intake process for received equipment, including overseeing necessary intake steps beyond direct involvement
- Coordinate with logistics to ensure products are received in a timely manner
- Write purchase orders and receive products from POs
- Correspond with vendors to ask questions and assist with equipment purchasing
- Assist with equipment kit lists to ensure a consistent standard of excellence and a smooth, repeatable ordering process
- Assist with the design of custom cases for new products
- Order office supplies for inventory purposes including barcodes, labels, and printer ribbons
- Order and manage expendables for sale to end clients
- Track open departmental tasks, handle minutes, and ensure action items from weekly meetings are completed
- Follow up on active sales leads and assist in generating new prospective buyers
- Maintain and update the internal list of equipment designated for sale
- Support the closing of sales transactions, ensuring a smooth and professional process from inquiry to completion
- Assist with product photos for used equipment sales and website marketing
- Adhere to and enforce company policies for used equipment sales, including warranty standards and platform guidelines
- Assist in pulling, prepping, and scanning out used equipment sales orders, and work with other departments to QC outgoing gear
- Exceptional organizational skills
- Strong collaborator who can communicate effectively in a fast-paced environment
- Interest in technically-driven data entry and learning how things work, not just what they are called
- Strong attention to detail, especially as it relates to accurate technical information
- Creative problem solver willing to manage large, complex inventory projects
- Ability to perform routine tasks repeatedly and consistently
- Ability to lift 50 pounds
- Spreadsheet and Word document experience strongly preferred
- Experience with inventory tracking and management a plus
- Experience with rental inventory software a plus
- Experience with film and digital cameras and lens equipment a plus
- This is a full-time, on-site position during business hours (9 a.m. to 6 p.m.), Monday through Friday.
- Role involves both desk work and physical tasks including lifting up to 50 lbs
- $50,000.00-$55,000.00 Competitive compensation based on experience
- Comprehensive benefits package including PTO, health insurance, and 401(k) with employer match
We are an equal opportunity employer and encourage people from all backgrounds to apply.