ADMINISTRATIVE ASSISTANT 3 - 08122026-79994

Job Information

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: TENNESSEE BUREAU OF INVESTIGATION (T.B.I.), MADISON COUNTY

This position serves the regional Crime Lab and is located at the Special Agent De'Greaun Reshun Frazier TBI Crime Lab & Regional Headquarters in Jackson, TN.

For more information, visit the link below:

www.tbijobs.com

Qualifications

Overview

Under general supervision, is responsible for professional staff work of considerable difficulty and performs related work as required. An employee in this class performs a variety of general assignments and staff work in relieving an executive of administrative detail. This class differs from that of Admin Assistant 2 in that an incumbent of the later performs work of lesser scope and difficulty. This class differs from that of Executive Admin Assistant 1 in that an incumbent of the latter performs duties under more general supervision and duties of greater scope and difficulty.

Responsibilities

• Analyzes, interprets, and enforces existing policies and procedures. Analyzes proposed and existing legislation/policy/standards/mandates/operating instructions and drafts revision recommendations in order to provide clarity.
• Schedules executive's travel arrangements, processes approvals, and reconciles costs upon completion of travel; maintains calendar of the executive's scheduled meetings; and helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions. Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations.
• Performs a variety of general staff administrative duties to support program operations. Acts as a liaison between executives' offices such as Governor's Office, departmental staff, local/state/federal agencies, community organizations and groups, courts, and other entities in gaining and giving information.
• Assigns, trains, monitors, and evaluates assigned clerical and other staff and their work.
• Consults with executive to determine costs, time, resources, and/or materials needed to complete an initiative.
• Monitors orders, employee time, and inventory of supplies.
• Represents executive when designated at board, commission, and other meetings to gain information. Attends legislative and/or executive functions and meetings as required to gain information.
• Makes recommendations on human resources actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.

Competencies (KSA's)

• Resourcefulness
• Customer Focus
• Organizational Savvy
• Instills Trust
• Drives Engagement

• Clerical
• Communications and Media
• Customer and Personal Service
• Law and Government

• Active Learning and Listening
• Learning Strategies
• Mathematics
• Monitoring
• Judgment and Decision Making

• Mathematical Reasoning
• Written Comprehension
• Speech Clarity
• Speech Recognition

Tools & Equipment

• Personal Computer
• Telephone
• Retail Sales Equipment
• Calculator
• Fax Machine/Printer/Scanner/Copy Machine

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.