SENIOR ACCOUNTS PAYABLE SPECIALIST

SENIOR ACCOUNTS PAYABLE SPECIALIST

Syosset/Woodbury, NY

Permanent

$50-60K (DOE)

5 Days In-Office

OVERVIEW

• Established, global organization supporting automotive programs for government and international business communities overseas
• Operations span 30 countries with a strong presence across North America, Europe, the Middle East, and Asia
• Fast-paced, detail-driven environment with a focus on operational excellence, compliance, and customer satisfaction
• Collaborative culture with strong emphasis on accountability, accuracy, and continuous process improvement

POSITION SUMMARY

• The Senior Accounts Payable Specialist will oversee the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, vendor payments, and financial records
• This role will also support process improvements, vendor management, and internal controls while partnering closely with cross-functional teams

KEY RESPONSIBILITIES

• Manage full-cycle accounts payable, including invoice intake, coding, approvals, and payment processing
• Review and process high-volume invoices with accuracy and adherence to company policies
• Perform 2-way and 3-way matching (PO, invoice, receipt)
• Ensure proper general ledger coding and cost allocations
• Maintain vendor records, including onboarding, W-9 collection, and compliance documentation
• Respond to vendor inquiries and resolve discrepancies in a timely manner
• Prepare and execute weekly check runs, ACH, and wire payments
• Monitor aging reports and ensure timely payments to maintain strong vendor relationships
• Reconcile accounts payable subledger to the general ledger
• Assist with month-end and year-end close processes, including accruals
• Support audits by providing documentation and responding to inquiries
• Identify opportunities for process improvements and automation within AP functions
• Collaborate with internal departments to ensure proper approvals and expense tracking
• Assist with expense reporting and credit card reconciliations
• Perform additional duties as needed

QUALIFICATIONS & SKILLS

• Strong understanding of accounts payable processes and internal controls
• High attention to detail with strong organizational and time management skills
• Ability to manage high-volume workload in a deadline-driven environment
• Excellent communication and problem-solving abilities
• Proficient in Microsoft Excel (VLOOKUPs, Pivot Tables preferred)
• Experience with ERP systems (NetSuite, SAP, or similar preferred)

PERFORMANCE EXPECTATIONS

• Ensure timely and accurate processing of all AP transactions
• Maintain strong vendor relationships through effective communication and issue resolution
• Demonstrate initiative in identifying and implementing process improvements
• Collaborate effectively with internal teams to support financial operations

AUTHORITY LEVEL

• Authorized to review, validate, and process invoices and payments in accordance with company policies and approval workflows

EXPERIENCE & EDUCATION

• 4–7 years of accounts payable experience, preferably in a high-volume or global environment
• Bachelor’s degree in Accounting, Finance, or related field preferred