Office Coordinator

The Bachrach Group is partnered with one of the leading oilfield services organizations on their search for a OFFICE COORDINATOR (Tax Division). This role offers great benefits, stability and a very collaborative culture in a dynamic, fast-moving environment. The ideal candidate will have at least 4 years of experience as an OFFICE COORDINATOR, accounting / finance / tax assistant or similar roles as well as advanced Excel skills. A degree is strongly preferred, HS/GED is required.

RESPONSIBILITIES:

Executive & Administrative Support—

• Manage the Director's schedule, including meetings, calendar coordination, and communication flow
• Develop and organize materials such as presentations, reports, and briefing documents
• Oversee travel logistics, expense submissions, and other administrative needs

Project Oversight & Coordination—

• Track the status of multiple tax initiatives to ensure deadlines and milestones are achieved
• Maintain organized systems to monitor project timelines, ownership, and interdependencies
• Partner with internal teams to gather required information for tax filings, audits, and planning efforts
• Proactively follow up with stakeholders to keep projects moving and ensure accountability

Data & Excel Management—

• Design and maintain detailed spreadsheets for compliance tracking, tax provisions, audit support, and project monitoring
• Leverage advanced Excel tools (such as PivotTables, Power Query, and lookup functions) to interpret and present data
• Assist with compiling and organizing data needed for returns, audits, and ad hoc analyses

Tax Operations Support—

• Oversee and update the department’s compliance schedule across federal, state, and international requirements
• Organize and maintain documentation for filings, audits, and reporting activities
• Monitor changes in tax regulations and summarize potential impacts to the business
• Contribute to process improvements, including adoption of new tools and automation efforts

Cross-Functional Communication—

• Act as a coordination point between the tax team and other departments to streamline information sharing
• Prepare clear and professional written communications for leadership
• Arrange and facilitate internal and cross-departmental meetings

For additional details and the next steps, please send your resume to:

ajmartinez@bachrachgroup.com

Location: Houston, TX (Tidwell and 290 area)

Schedule: FULLY ONSITE

Salary range: $50,000 - $62,000 DOE

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