Facilities Manager

Position: Facilities Manager

Location: Fairfield County, CT

A leading alternative investment management firm is seeking an experienced Facilities Manager to support office operations and facilities initiatives across multiple Connecticut office locations. This role will report to the Head of Facilities and play a critical role in maintaining day-to-day operations, workplace services, space planning, vendor management, and security coordination in a fast-paced corporate environment.

Key Responsibilities

Space Planning & Workplace Operations

• Partner with department leaders to assess workspace needs and coordinate office moves, reconfigurations, and seating plans to support business growth.
• Manage workplace and facilities projects from planning through execution, including timelines, budgeting, vendor coordination, and employee communications.
• Coordinate office renovations and improvements with architects, contractors, and external vendors.
• Maintain workplace management systems and ensure accurate space utilization reporting.
• Serve as the primary point of contact for serviced office locations, including lease coordination, operational support, and communication with building management teams.

Facilities Management

• Oversee daily office operations to ensure a clean, organized, safe, and professional environment.
• Coordinate with building engineers, maintenance teams, and external vendors regarding repairs, preventative maintenance, and facility-related issues.
• Manage office security systems and access control processes, including audits and credential administration across multiple office locations.
• Respond to and troubleshoot operational issues involving HVAC, lighting, plumbing, kitchens, and general office upkeep.
• Support business continuity and disaster recovery procedures through documentation and coordination efforts.
• Coordinate onboarding logistics, workspace setup, and employee seat assignments alongside internal departments.
• Manage vendor relationships, service agreements, contract renewals, and performance expectations.
• Oversee office supply procurement, food service coordination, storage management, shipping/mail operations, and invoice review.
• Assist with planning and execution of company events and office initiatives.
• Provide support on special projects and cross-functional initiatives as needed.

Qualifications

• Bachelor’s degree required.
• 10 years of experience in facilities management, office operations, workplace services, or commercial construction environments.
• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Experience reviewing technical drawings, floor plans, and space planning documentation preferred.
• Excellent communication and relationship management skills.
• Strong attention to detail and commitment to operational excellence.
• Proficiency with workplace management systems, access control platforms, Microsoft Excel, and PowerPoint.
• Ability to handle confidential information with professionalism and discretion.
• Self-starter with a collaborative, team-oriented mindset and willingness to support all levels of the organization.

Professional Environment

The firm promotes a collaborative and high-performance culture built on teamwork, accountability, integrity, and operational excellence. Employees are encouraged to think strategically, communicate effectively, and contribute across departments in a dynamic and entrepreneurial environment.