Assistant Project Manager (HVAC)

Title: Assistant Project Manager (HVAC)

Location: Farmingdale, NY

Industry: HVAC

Salary Range: $65,000 – $80,000

About the Role

We are seeking a motivated and detail-oriented Assistant Project Manager to join our growing operations team. This hybrid role combines project coordination with job costing responsibilities, making it ideal for someone who understands both field operations and construction accounting. You’ll support multiple HVAC or construction projects, helping ensure they run on time, on budget, and with accurate financial tracking.

Key Responsibilities

Project Management Support

• Assist Project Managers with daily project coordination and documentation
• Track project schedules, budgets, and change orders
• Communicate with vendors, subcontractors, and internal teams to ensure smooth project execution
• Manage submittals, RFIs, and closeout documentation
• Help coordinate material deliveries and field operations

Job Costing & Accounting

• Set up and maintain job cost codes and budgets in the accounting system
• Track and reconcile costs, labor hours, purchase orders, and subcontractor invoices
• Assist in preparing monthly job cost reports and forecasts
• Monitor billing schedules and support preparation of AIA billings and progress billings
• Work closely with the accounting department to ensure accurate revenue recognition and project profitability

Qualifications

• 2–5 years of experience in HVAC, mechanical contracting, or general construction
• Experience in both project coordination and job cost accounting
• Familiarity with construction management software (e.g., Procore, Sage 300 CRE, Foundation, or similar)
• Strong proficiency in Microsoft Excel and project tracking tools
• Excellent organizational and communication skills
• Ability to manage multiple projects and priorities in a fast-paced environment
• Bachelor’s degree in Construction Management, Accounting, Business, or related field preferred