Banquets Admin Support

Scope of Position

The Banquets Administrative Assistant works closely with Banquets Management team to provide support on all operations related tasks. He/she will be a key member of the Banquets team to ensure the flow of information is delivered accurately between banquets and other departments.

Position Requirements

• Minimum 1-2 years of experience in administrative role preferred.
• Professional demeanor appropriate for a luxury environment.
• Prior luxury hospitality experience preferred.
• Ability to maintain composure and objectivity under pressure.
• Demonstrated ability to handle a multitude of tasks in an intense, ever-changing environment.

Responsibilities

• Provide support to Banquets Department including typing, filing, answering telephones and emails, maintaining calendars, sorting mail, and up keeping of records.
• Make photocopies and send faxes.
• Attend Banquet Event Order meetings when required.
• Update Banquet Event Order binders, logs, etc. on a daily basis.
• Prepare all Pre-Convention binders as needed.
• Complete daily payroll and gratuity distribution.
• Track all vacation and sick day requests from Banquet Associates.
• Capture and record minutes from assigned meetings.
• Assist on banquet floor when needed.
• Ensure all banquet checks are processed correctly and filed. 
• Maintain inventory of office supplies, and maintain office.
• Coordinate and implement department activities and projects, as assigned.
• Any other reasonable duties as required by management.

Education

• High school diploma or GED.

Skills and Abilities

• Ability to communicate in the English language. Second language is a plus. 
• Ability to work flexible schedules including holidays and weekends and able to perform multiple tasks.  
• Experience using computers and software programs such as Microsoft Office (Word, Excel, and Outlook).

Physical Requirements

• Ability to sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; use telephone and computer keyboard on a daily basis.
• Able to work in a fast paced environment.
• Be physically fit in order to lift, pull and push items up to 10 pounds.
• Also requires standing/walking/reaching and bending throughout shift.