What are the responsibilities and job description for the HR & Office Engagement Coordinator position at Tax Analysts?
We are seeking a dynamic and highly organized HR & Office Engagement Coordinator to serve as a key onsite presence supporting our people operations, workplace experience, and culture initiatives. This role blends traditional HR coordination responsibilities with employee engagement, internal branding, and front-facing operational support.
The ideal candidate thrives in a people-centric environment, enjoys being visible and accessible to employees, and brings creativity to enhancing workplace culture while ensuring smooth day-to-day HR and office operations.
Key Responsibilities:HR Operations & Coordination:
- Provide day-to-day administrative support to the HR and Payroll team across core functions (onboarding, offboarding, recruiting, exiting, and HR systems)
- Assist with onboarding processes, including preparing materials, coordinating schedules, and ensuring a seamless new hire experience
- Support HR projects, reporting, and compliance initiatives as needed
- Assist with employee badging and access management, ensuring accurate and secure onboarding/offboarding processes
Onsite Employee Experience & Engagement:
- Serve as a consistent onsite HR presence (4 days/week) to support employees and foster a positive workplace environment
- Partner with HR and leadership to plan and execute employee engagement activities, events, and culture initiatives
- Capture and document workplace moments, events, and employee experiences through photography and/or video
- Collaborate with HR and Marketing to support internal and external communications, social media content, and employer branding efforts
- Help create a welcoming, inclusive, and engaging office atmosphere
- Serve as backup support for reception/front desk operations as needed
Candidate & Visitor Experience:
- Greet and welcome candidates and visitors, ensuring a professional and positive first impression
- Coordinate with interviewers and hiring teams to ensure candidates are properly checked in and guided through the onsite interview process
- Manage interview logistics such as room setup, scheduling support, and candidate flow
- 1–3 years of experience in HR, office operations, workplace experience, or a related field
- Strong interpersonal and communication skills with a customer-service mindset
- Comfortable working onsite and interacting regularly with employees at all levels
- Highly organized with strong attention to detail and the ability to multitask
- Experience with event coordination, internal engagement, or office culture initiatives preferred
- Familiarity with basic photography or content capture for social media/employer branding is a plus
- Proficiency in Microsoft Office and/or HRIS systems preferred
Key Competencies:
- People-first mindset with a passion for employee experience
- Strong organizational and coordination skills
- Creative and proactive approach to culture and engagement
- Ability to balance administrative tasks with high-visibility, front-facing responsibilities
- Adaptability and willingness to step in wherever needed
Work Environment:
- Onsite presence required 4 days per week, Monday – Thursday with remote work on Friday
- Collaborative, fast-paced office setting with regular interaction across teams
- Frequent in person inquiries from onsite employees
- Health/Dental/Vision
- 401K: Immediately vested
- Tuition assistance
- Qualified employer under the Public Service Loan Forgiveness program (PFSL)
- Generous Paid Time Off
- Dog-friendly office
- Private gym onsite
- Medical, Dental, Vision Insurance
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP)
- Life and AD&D Insurance
- Disability Insurance
- Pet Insurance
- Tuition Assistance
- Trade Publication/News Subscription Reimbursement
- Exercise Room
- Paid Holidays
- Vacation and Sick Leave
- Parental Leave
Tax Analysts is an Equal Employment Opportunity Employer.