What are the responsibilities and job description for the Office Supervisor position at Tawonga Jewish Community Corp?
Job Title: Office Supervisor
Salary & Dates: $5,485. Dates for this position are May 21 – August 8
In addition to many of the responsibilities of Office Staff the Office Supervisor also manages the responsibilities included below. This position reports to the HR Generalist
Job Responsibilities
Maintain camper Database and manage camp_office@tawonga.org email account
Maintain accurate financial records and responsibilities such as staff salary advances, petty cash, trip petty cash reconciliations, and supply run purchasing
Manage and coordinate daily phone/radio coverage, mail/package distribution (incoming and outgoing), checking/recording/distribution staff phone messages, Green Office ordering and other office responsibilities
Oversee Camp Store, its inventory, filing and recording orders, general upkeep and maintenance
Support management and technical support of camp internet system
Oversee distribution of camp keys and other office equipment
Oversee maintenance of camper files (session by session)
Oversee printing and collection of Camper Observation Forms
Oversee clipboard organization
Oversee organization and execution of camp scheduling event
Oversee organization and execution of camp postcard writing event
Member of Camp Supervisor Team
Schedule office staff and daily office coverage, lead daily office meetings, and create office staff day off schedules
Attend daily 5 o’clock Supervisor Team meeting, as needed
Maintain office and kitchen cleanliness
Respond to fire drills appropriately and update camper and staff clipboard lists each session
Drive as necessary – Drop off and pick up locations (backpacking trips and day trips), errands, bus duty and emergencies (keep safety of children as highest priority both in the vans and on the road)
Cover office over session breaks as needed
Respond to any emergency situations appropriately and support Incident Commander during incidents and drills
Day in the Life
11:00am - Report to Camp Office and check in with AM Shift Office Staff, help support office staff as needed and ensure supplies are well stocked, order more supplies if needed, fulfill canteen orders and support the camp community throughout the day
12:30 - Lunch
1:30 pm - While all office staff are on shift, conduct a daily office team check in
2:00pm - Oversee and check in with PM Shift Office Staff and continue to support camp office operations as needed
3:00pm - Prepare for any upcoming events such as postcard events and camp scheduling events, and create office staff schedules, while continuing to supervise office team
6:00pm - Final check in with office staff before signing off for the day
Additional Requirements
The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations will be made that enable people with disabilities to perform the essential functions:
The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, mail boxes, etc.
Constantly operates a computer and other office productivity machinery, such as a paper cutter, copy machine, and computer printer
This person frequently moves boxes weighing up to 20 pounds across the office for various needs.
This person needs to move between camp office location and camp store location during shift (Aprox. 50 yards)
The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
Occasionally works in outdoor weather conditions
Salary : $5,485