Office Supervisor

Job Title: Office Supervisor

Salary & Dates: $5,485. Dates for this position are May 21 – August 8

In addition to many of the responsibilities of Office Staff the Office Supervisor also manages the responsibilities included below. This position reports to the HR Generalist

Job Responsibilities

• Maintain camper Database and manage camp_office@tawonga.org email account

• Maintain accurate financial records and responsibilities such as staff salary advances, petty cash, trip petty cash reconciliations, and supply run purchasing 

• Manage and coordinate daily phone/radio coverage, mail/package distribution (incoming and outgoing), checking/recording/distribution staff phone messages, Green Office ordering and other office responsibilities

• Oversee Camp Store, its inventory, filing and recording orders, general upkeep and maintenance

• Support management and technical support of camp internet system 

• Oversee distribution of camp keys and other office equipment

• Oversee maintenance of camper files (session by session) 

• Oversee printing and collection of Camper Observation Forms 

• Oversee clipboard organization

• Oversee organization and execution of camp scheduling event

• Oversee organization and execution of camp postcard writing event

• Member of Camp Supervisor Team

  • Schedule office staff and daily office coverage, lead daily office meetings, and create office staff day off schedules

  • Attend daily 5 o’clock Supervisor Team meeting, as needed

• Maintain office and kitchen cleanliness

• Respond to fire drills appropriately and update camper and staff clipboard lists each session

• Drive as necessary – Drop off and pick up locations (backpacking trips and day trips), errands, bus duty and emergencies (keep safety of children as highest priority both in the vans and on the road)

• Cover office over session breaks as needed

• Respond to any emergency situations appropriately and support Incident Commander during incidents and drills 

Day in the Life

11:00am - Report to Camp Office and check in with AM Shift Office Staff, help support office staff as needed and ensure supplies are well stocked, order more supplies if needed, fulfill canteen orders and support the camp community throughout the day

12:30 - Lunch 

1:30 pm - While all office staff are on shift, conduct a daily office team check in

2:00pm - Oversee and check in with PM Shift Office Staff and continue to support camp office operations as needed

3:00pm - Prepare for any upcoming events such as postcard events and camp scheduling events, and create office staff schedules, while continuing to supervise office team

6:00pm - Final check in with office staff before signing off for the day

Additional Requirements

The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations will be made that enable people with disabilities to perform the essential functions:

• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, mail boxes, etc.

• Constantly operates a computer and other office productivity machinery, such as a paper cutter, copy machine, and computer printer

• This person frequently moves boxes weighing up to 20 pounds across the office for various needs.

• This person needs to move between camp office location and camp store location during shift (Aprox. 50 yards)

• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations

• Occasionally works in outdoor weather conditions

Salary : $5,485