Maintenance & Facilities Manager

We are seeking a hands-on, highly organized Maintenance & Facilities Manager to oversee the daily operations, safety compliance, and physical upkeep of our buildings, equipment, vehicle fleet, and facility infrastructure across all three company divisions.

Buildings, industrial systems, a 100 vehicle fleet, safety and compliance across three divisions, a 9-person team, and the vendors and contracts behind all of it — one department, one person accountable. That's you.

This isn't a role where you wait for direction. You set the standard, build the team, make the call, and own the outcome. When an emergency hits or winter shuts things down, people look to you to take command — and you do. You'll manage the budget, hold the line on safety, mentor your crew, and sit across the table from executives and vendors alike, because you're the one who can speak both technical and business.

If you want a department to lead as your own — real authority, real accountability, and the room to build it the way it should be built — this is the seat.

Position reports to the VP of Finance.

Key Responsibilities

Team Leadership & Workforce Management

• Manage and mentor a maintenance team of 9 across multiple divisions, actively teaching and coaching teammates to reach their full potential.
• Oversee department administrative duties, including payroll, attendance tracking, hiring, onboarding, disciplinary actions, and performance appraisals.
• Directly support the Maintenance Administrator, who manages purchasing, fleet records/registrations, and supply coordination for installation crews.
• Oversee onsite janitorial personnel to ensure high-quality cleanliness and facility upkeep.

Facility & Industrial System Operations

• Maintain utility systems, fire systems, and security/surveillance systems across all sites, including managing building access keys.
• Troubleshoot and maintain mechanical systems, including HVAC, plumbing, hydraulic, and compressed air systems.
• Manage electrical systems up to 480V, including industrial electrical diagnostics, safety compliance, and determining circuit sizing/materials for new and existing equipment.
• Coordinate and direct all new machinery and equipment installations.
• Manage grounds maintenance, including parking lots, sidewalks, and proactive snow and ice removal during winter events.

Fleet Management & Technology

• Oversee maintenance and repairs for a 100 vehicle fleet, including cars, pickup trucks, semis, and trailers.
• Manage the maintenance interface of Samsara Fleet, our telematics platform, overseeing hardware installations, repairs, and device health monitoring.
• Authorize and reconcile repairs with our Enterprise Fleet Maintenance Program.
• Utilize TOP (Tate Ornamentals ERP program) to manage equipment records, vehicle logs, work request tickets, and purchasing material requests.

Compliance, Budgeting & Vendor Management

• Schedule and file mandatory inspections for cranes, elevators, backflow prevention, fire equipment, air tanks, vehicle lifts, and DOT registrations.
• Enforce strict safety guidelines, including Lockout/Tagout (LOTO), Personal Protective Equipment (PPE), and company policies.
• Attend quarterly safety meetings, preparing and presenting relevant data as needed.
• Negotiate and manage service contracts with external vendors and coordinate contractors for onsite repairs and installs.

Communication & Strategy

• Prioritize work orders and manage the department budget to align with continuous improvement goals.
• Communicate clearly with division managers and non-technical leadership regarding project timelines, facility updates, and downtime estimates.

Position Requirements & Qualifications

• Location: Must live within a 30-minute driving radius of White House, TN.
• Availability: Must be available 24/7 for emergency response. Onsite presence is critical during facilities emergencies and inclement winter weather.
• Electrical Expertise: Strong working knowledge of industrial electrical systems up to 480V, diagnostic tools, and circuit sizing.
• Mechanical Knowledge: Proven understanding of HVAC, plumbing, hydraulic, and compressed air systems.
• Software Proficiency: Proficient in Microsoft Outlook, Word, and Excel. Ability to adapt quickly to specialized software (Samsara Fleet and TOP ERP system).
• Communication Skills: Excellent written communication skills for writing clear, professional emails to leadership, staff, contractors and vendors.

Pay: From $90,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you available 24/7 for emergency response?
• Do you live within a 30-minute radius of White House, TN?
• How many years of Hands-On Industrial Maintenance experience do you have?

Work Location: In person

Salary : $90,000