ADMINISTRATIVE COURT CLERK, County Clerk

Summary

This position is in our County Court at Law division.

Essential Duties and Responsibilities

• Performs general administrative duties such as copying, scanning, faxing, and mailing. Performs complex clerical duties such as classifying, consolidating, summarizing, sorting, and filing.
• Makes complex decisions based on verbal instruction, established procedures, Rules of Court, and legal statutes. Prepares and researches cases for court dockets and hearings by ensuring accuracy, integrity, and completeness of cases.
• Reviews and accepts all paper and electronic filings and enters case information into the case management system. Reviews, accepts, or returns for correction electronic and paper filings for new and existing cases. Provides statute-mandated documents to relevant case parties and agencies.
• Detailed reading and comprehension of a multitude of legal instruments including interpreting them in order to determine what further action is required and expediting those that are time sensitive.
• Prepares a diverse range of legal documents such as judgments, writs, warrants of arrest and citations, judicial orders, exemplified and certified copies, and other documents from court actions. Reviews documents and data entry of peers in order to ensure accuracy of work product.
• Produces bills of cost and reviews cases for accurate assessment of court costs, filing fees, and fines.
• Regularly assists Court staff, attorneys, general public, and other agencies with inquiries. Assists other staff with problematic issues or questions. Assists customers via phone or in person with questions concerning cases and filings. Receives verbal instruction from judiciary and court staff and determines what further action is required.
• Assists with training new staff and monitoring work product.
• Records court activity to facilitate State-mandated reporting to Office of Court Administration and Department of Public Safety.
• Performs cashier duties and balances till as required. May prepare deposits.
• Analyzes and updates court policies and procedures, seeking management input as needed. Identifies and implements best practices in area of responsibility.
• Performs all other duties as assigned.

Minimum Requirements

• Associate's degree or equivalent.
• One (1) full-time year of general office experience.
• Current and valid driver license and liability insurance.
• Must have the ability to develop unique correspondence and documents, follow complex verbal and written instructions, have detailed knowledge of departmental procedures, and exhibit good verbal and written communication skills with the ability to articulate important information and positively influence other people such as court staff, co-workers, or other internal and external groups.
• Must maintain an appropriate professional demeanor both in and out of court.
• Must have knowledge of relevant legal statues.
• Must be familiar with the use of a computer and be proficient in data entry, keyboarding, and navigating computer applications.
• Possess good organizational skills and the ability to work with a numeric filing system and to handle a stressful environment.
• Must have reliable transportation to commute between County facilities.
• Must be able to perform duties outside of Clerk offices such as in courtrooms and sub-courthouses.
• Must be bondable.

To be considered for this position, your application must be complete and clearly reflect the minimum qualifications. Incomplete information in the EDUCATION (including type of degree, field of study, and graduation status), EXPERIENCE, or CERTIFICATION/LICENSE sections may result in disqualification, as eligibility for minimum qualifications cannot be confirmed without complete documentation. If hired, must provide proof of educational attainment at new hire processing.

Physical Demands and Work Environment & Other Requirements