AP Accounting Associate

Summary: Assists in the area of financial reporting and processing transactions for Accounts Payable.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Ensure timely and accurate processing of invoices using AP Automation Software. 
• Communicate with purchasers to verify invoice details and coding for accurate recording. 
• Process approved company payments via AP Automation Software, ACH, and credit card in accordance with company policies. 
• Record all Accounts Payable and credit card transactions in the Accounting ERP system. 
• Process employee reimbursements promptly and accurately. 
• Maintain and monitor a task list of time-sensitive transactions to ensure deadlines are met. 
• Prepare internal audits and reconciliations, including vendor statements and credit card accounts. 
• Generate reports, documents, and spreadsheets for the direct supervisor as requested. 
• Perform other related duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office 365,   ADP Online, Google Chrome, and Managerial Accounting Information Systems. Experience with Sage Intacct and Tipalti is a plus. 

Education/Experience:

Associate degree (A. A. / A. S.) from two-year college and one to two years related experience; and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Other Abilities:

• Time management
• Oral and written communication skills
• Professionalism
• Confidentiality

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear. The employee is occasionally required to stand, walk, and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision. 

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.