What are the responsibilities and job description for the Onboarding Specialist position at Target Hospitality?
Position Summary
The Human Resources Onboarding Specialist is responsible for managing and executing the new hire onboarding process to ensure a smooth, welcoming, and compliant employee experience. This role partners closely with HR, hiring managers, and cross-functional teams to support new employees from offer acceptance through successful integration into the organization.
Key Responsibilities
Onboarding & Orientation
- Coordinate and manage end-to-end onboarding processes for new hires, including pre-employment paperwork, system access, and orientation scheduling
- Conduct new hire orientations (virtual and/or in-person) to introduce company culture, policies, benefits, and expectations
- Serve as the primary point of contact for new hires during the onboarding period, answering questions and providing guidance
HR Administration & Compliance
- Ensure completion and accuracy of employment documentation, including I-9s, background checks, drug screens, and tax forms
- Maintain accurate employee records in the Human Resources Information System (HRIS)
- Ensure onboarding processes comply with federal, state, and company policies
- Perform regular audits of employee records to ensure onboarding accuracy
- Administration of sick leave, vacation, and other employee leave accruals
- Collaboration & Communication
- Partner with recruiters, hiring managers, IT, Payroll, and Benefits teams to ensure timely setup and support for new employees
- Communicate onboarding timelines and requirements clearly to new hires and internal stakeholders
- Support hiring managers with onboarding best practices and tools
Process Improvement & Reporting
- Continuously evaluate onboarding processes to improve efficiency, compliance, and employee experience
- Track onboarding metrics and generate reports as needed (e.g., new hire start dates, completion rates, feedback)
- Assist with HR projects and initiatives as assigned
Qualifications
Required
- Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience)
- 2 years of experience in HR, onboarding, or employee administration
- Knowledge of HR compliance requirements (I-9, background checks, employment eligibility)
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Strong understanding of USCIS Form I‑9 compliance requirements
- Proficiency with HRIS systems and Microsoft Office (Outlook, Excel, Word)
Preferred
- Experience onboarding hourly and salaried employees across multiple locations
- Familiarity with benefits administration and payroll processes
- HR certifications such as SHRM-CP, PHR, or similar
- Key Competencies
- Attention to detail
- Customer service mindset
- Ability to manage multiple priorities in a fast-paced environment
- Discretion and confidentiality
- Collaborative and proactive approach
Key Competencies
- Attention to detail
- Customer service mindset
- Ability to manage multiple priorities in a fast-paced environment
- Discretion and confidentiality
- Collaborative and proactive approach