Onboarding Specialist

POSITION DESCRIPTION

Onboarding Specialist 

20260203

SUMMARY OVERVIEW

The Onboarding Specialist is responsible for coordinating all aspects of the new hire process to ensure a seamless and compliant onboarding experience. This role involves managing background checks, drug testing, and I-9 verification while maintaining accurate records and supporting a fast-paced operational environment. Strong attention to detail, organizational skills, and customer service orientation are essential for success in this position.

RESPONSIBILITIES

• New Hire Processing: Initiate and monitor background checks, schedule drug tests, and complete I-9 verification for all new hires.
• Compliance & Documentation: Maintain accurate digital and physical employee records to ensure compliance with company policies and regulatory requirements.
• Candidate Support: Serve as the primary point of contact for new hires during the onboarding process, providing clear communication and guidance.
• Workflow Management: Track onboarding progress and proactively address delays to ensure timely completion of all steps.
• Collaboration: Work closely with recruiters, hiring managers, and other internal teams to facilitate a smooth transition for new employees.
• Additional Duties: Perform any other tasks as assigned by management.

QUALIFICATIONS

• Must be 18 years of age or older.
• Eligible to work in the United States.
• Strong communication skills in English (reading, writing, speaking).
• Experience: Minimum 2 plus years in HR, recruitment coordination, or onboarding; experience in aviation or regulated industries preferred.
• Regulatory Knowledge: Familiarity with TSA/FAA background check requirements and E-Verify protocols is a plus.
• Attention to Detail: Ability to maintain accuracy in documentation and compliance processes.
• Technical Skills: Proficiency in UKG and Microsoft Office Suite (Excel, Word, Outlook).

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to 

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds
• Position is generally sedentary, sitting for long periods of time
• Be able to hear and respond to the spoken voice and to audible alarms
• Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus) 

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

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