Assistant Project Manager

Assistant Project Manager (APM) – Fuel Systems Construction

Location: Temecula, CA

Position Type: Full-Time

Work Environment: Primarily Office-Based with Occasional Field Coordination & Site Visits (Limited Statewide Travel)

Reports To: Project Manager / Operations

About the Role

Tank Specialists of California (TSOC) is seeking a highly organized and proactive Assistant Project Manager (APM) to support fuel system construction, testing & maintenance, and environmental compliance projects across California.

This role is responsible for driving day-to-day project execution, not just supporting it. You will coordinate across field teams, vendors, and internal departments to ensure projects stay on track, documented, and moving forward.

This is a growth-track position into a Project Manager role. We are looking for someone who takes initiative, follows through, and is motivated to grow into full project ownership.

This role is primarily office-based, with occasional field visits as needed to support project execution.

Key ResponsibilitiesProject Execution & Ownership

• Build, manage, and update project schedules using Buildertrend and internal systems
• Coordinate field crews, subcontractors, vendors, and inspections
• Proactively identify risks, delays, and resource gaps—and drive resolution
• Ensure projects progress according to timeline, scope, and expectations

Systems & Project Visibility

• Maintain accurate and up-to-date project data in Buildertrend and Monday CRM
• Track project status, action items, and next steps with clear visibility to leadership
• Use systems consistently to manage communication, documentation, and workflow
• Support implementation and ongoing use of Monday CRM across operations

Documentation & Compliance

• Prepare closure documentation packages (warranties, manuals, as-builts, etc.)
• Maintain complete and audit-ready project files (digital and physical)
• Assemble and manage Field Folders (permits, safety docs, certifications, plans)
• Prepare submittals to ensure compliance with project specifications
• Support Activity Hazard Analyses (AHAs) and safety documentation

Procurement & Cost Coordination

• Source and obtain vendor and subcontractor quotes
• Process purchase requests and track materials, deliveries, and ETAs
• Coordinate equipment rentals and call-offs
• Assist in tracking job costs vs. estimates and flag discrepancies

Communication & Follow-Through

• Take and distribute weekly meeting notes with clear action items
• Track open tasks and ensure timely completion
• Communicate proactively with field teams, vendors, and clients
• Ensure nothing falls through the cracks across project handoffs

Operational Support & Improvement

• Identify inefficiencies in workflows and recommend improvements
• Support cross-functional coordination (accounting, sales, compliance, field teams)
• Assist in maintaining company safety standards and audit readiness

QualificationsRequired

• 2–4 years of experience in construction project coordination or management
• Strong organizational and documentation skills
• Proficiency in Microsoft Office and Adobe Acrobat
• Experience with project management software (Buildertrend preferred)
• Willingness and ability to learn and operate within Monday CRM
• Strong written and verbal communication skills
• Ability to manage multiple projects and priorities simultaneously
• Valid CA Driver’s License with a clean driving record
• Ability to pass background checks for secured/government facilities

Preferred

• Experience with fuel systems, environmental construction, or industrial/mechanical projects
• Familiarity with public works and prevailing wage projects
• OSHA 30 certification (or willingness to obtain)
• Experience in compliance-heavy or documentation-driven environments

Compensation & Benefits

• Hourly Rate: $34 – $37/hour (based on experience)
• Growth Path: Advancement to $38 – $41/hour based on performance, system adoption, and ability to manage projects independently
• Health, dental, and vision insurance
• Paid time off and paid holidays
• Phone stipend
• Per diem for qualifying field work

What Success Looks Like

• Projects stay organized, on schedule, and well-documented
• Field teams and vendors are coordinated without delays
• Project data is accurate and consistently updated in Buildertrend and Monday
• Issues are identified early and resolved proactively
• Minimal follow-up is required—this role drives work forward independently

Why Join TSOC

• Established leader in a specialized, high-demand industry
• Strong reputation for safety, quality, and delivery
• Opportunity to grow into a Project Manager role
• Direct exposure to leadership and ability to impact operations
• Collaborative, high-trust environment that values accountability and initiative

If you’re someone who takes ownership, stays organized, and wants to grow into a Project Manager role, we want to hear from you.