Senior Manager, Event Services

Job TitleSenior Manager, Event Services Agency Texas A&M University Health Science Center Department School Of Public Health Proposed Minimum SalaryCommensurate Job LocationBryan, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Senior Event Services Manager, under direction, manages and supervises centralized conference services. Responsible for the design, documentation, implementation, and monitoring a comprehensive event strategy for the department they serve. What you need to know Salary: will be commensurate based on the selected hire’s education and experience. Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents. Qualifications Required Education and Experience Bachelor’s degree in applicable field or equivalent combination of education and experience. Six years of experience in event planning, hospitality management, or other related field. Preferred Qualifications Bachelor’s degree in hospitality management, Event Planning, Business Administration, or a related field. Eight (8) or more years of progressively responsible experience in event services or conference operations, preferably in a higher education or large-scale institutional setting. Experience supervising teams, including full-time staff and student workers. Demonstrated experience with budgeting, billing, and vendor negotiations. Familiarity with university policies and procedures related to facility usage and liability. Knowledge, Skills, and Abilities Ability to multitask and work cooperatively with others Ability to communicate effectively with stakeholders, including faculty, staff, students, and external partners. Proficient in event management platforms, scheduling tools, and Microsoft Office Suite. Ability to prioritize tasks, manage competing deadlines, and work independently. Demonstrated problem-solving skills and adaptability in a fast-paced environment. Knowledge of risk management and liability issues related to events. Responsibilities Event Planning and Management Coordinates the full scope of event services, including reservations, scheduling, planning, service delivery, billing, and post-event evaluations. Manages and maintains the SPH events calendar and ensure timely and accurate updates. Oversees event setup logistics and manage event timelines and service schedules. Provides operational support to the Dean’s Office team during events and peak activity periods. Ensures compliance with university policies, including administration of insurance documents and waivers of liability. Performs other duties as assigned Event Strategy and Stakeholder Coordination Designs, documents, and implements a comprehensive event strategy aligned with school goals. Develops event-related policies, procedures, and reporting mechanisms for internal and external stakeholders. Builds and maintains strong relationships with vendors and service providers to ensure quality and efficiency. Collaborates with internal units and external partners to support recruitment, retention, and school engagement efforts. Coordinates with the Office of Student Services (OSS) for integrated event planning that supports retention and recruitment initiatives. Staff Oversight and Training Supervises and trains event staff, setup crew, student workers, and part-time staff. Determines staffing needs. Branded Inventory Management Oversees procurement of branded items and promotional materials Manages inventory Manages on-line SPH purchasing store. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice