Assistant Athletic Director - Internal Operations

Job TitleAssistant Athletic Director - Internal Operations Agency Texas A&M University Department Athletic Director Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Who We Are Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports. What We Want The Assistant Athletics Director is responsible for the day-to-day management of the Athletics Internal Operations Office and its continual growth as a service to the Athletics Department. Additionally, the Assistant Athletics Director will assist the Associate Athletics Director with financial matters for the Athletics Department. What We Need To Know Salary: Commensurate based on selected candidates experience. Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Responsibilities Internal Operations Responsible for the day-to-day management of the Athletics Internal Operations Office. Participates in the workflow process as the primary approver of various financial documents as well as coordinates the continual improvement of efficiencies throughout the entire Athletics Business Office (ABO). Assists the Associate AD for Internal Operations with the overall vision for the ABO. This position has the authority to make financial decisions in the absence of the Associate AD for Internal Operations. Supervision over the Assistant Manager and Business Coordinator II positions to ensure essential financial duties are completed for business operations. Athletics Camp Coordination Oversees camp financials acting as the liaison to University Youth Programs for all camp registrations, educating all camp directors in building and maintaining camps, processing of camp registrations, deposits, and refunds, reconciling camp accounts with FAMIS and CYMA, and creating camp financial reports for all camps in finalizing the camp season. Acts as the camp human resource liaison following up with HR on hiring status, background checks, and training for all camp workers, addresses any payroll and payment issues with camp counselors, updates the Athletics Camp Counselor Handbook, and approves the final camp payouts for all staff by verifying all HR requirements are met. Athletics representative with the Office of Risk, Ethics, and Compliance’s University Youth Programs involved in upholding all policies and procedures specific to the Campus Programs for Minors. Financial Reporting and Reconciliations Reconciles special event settlements and tax reporting requirements. Assists the Associate AD for Internal Operations in compiling financial data required to be submitted to the U.S. Department of Education as required by the Equity in Athletics Disclosure Act (EADA). Assists in the compilation of financial data required to be submitted to the NCAA and completion of the NCAA Agreed Upon Procedures. Reviews and approvals deferred revenue, prepaid expenses, and in-kind gifts to associate revenue and expenses with the proper fiscal year. Budget Assists the Associate AD for Internal Operations in budget development, management, and mitigation. Analytical Projects and Expense Tracking Oversee analytical projects for the athletics department as needed by the Associate AD for Internal Operations or another executive administrator. Compliance Maintains continual and thorough familiarity with all applicable NCAA, SEC, and University rules and regulations. Qualifications Required Education & Experience: Bachelor’s degree in a business-related field or equivalent combination of education and experience. Four years’ athletics administration experience with higher-ed public or private financial experience. Preferred Qualifications: Master’s degree or higher in a business-related field. Knowledge, Skills, and Abilities: Knowledge of NCAA and SEC rules and regulations. Knowledge of Texas A&M System policies and procedures. Strong interpersonal communications skills. Ability to gather and interpret data. Cash and accrual basis accounting skills. Strong customer service/relations skills. Must be able to work in a collaborative team environment. Strong Excel or similar data analysis and applications tools. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistance for completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice