Administrative Coordinator I

Job TitleAdministrative Coordinator I Agency Texas A&M Agrilife Research Department Research Director Management Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description About Texas A&M AgriLife Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Click here to learn more about how you can be a part of AgriLife and make a difference in the world! Position Information The Administrative Coordinator provides administrative and operational support to the Institute of Equine Sciences, with an emphasis on marketing, communications, and stakeholder engagement. This position plays a key role in coordinating office operations, supporting program delivery, and developing creative content to enhance visibility and impact. The role includes responsibility for communications supporting volunteer leaders and donors, along with assisting in marketing initiatives, outreach efforts, and program-related communications aligned with Texas A&M AgriLife standards. Responsibilities Administrative Operations Provide high-level administrative support to institute leadership, faculty, and program staff. Coordinate calendars, travel, purchasing, and financial processes in compliance with AgriLife procedures. Maintain records, databases, and filing systems. Assist in preparation of reports, presentations, and operational documents. Marketing, Communications, and Creative Content Development Assist in development and distribution of newsletters, announcements, and email campaigns. Design promotional materials including flyers, brochures, and digital graphics. Maintain and update website content and social media platforms. Ensure communications align with AgriLife branding and messaging standards. Contribute to creative content development, including storytelling, program highlights, and impact summaries. Track and report communication engagement metrics. These duties are performed by working with AgriLife Marketing and Communications including utilizing approved templates and following guidelines. Volunteer Leader and Donor Communications Coordinate communications with volunteer leaders, including updates, scheduling, and program information. Support recruitment, engagement, and retention efforts for volunteer networks. Assist with donor communications, including acknowledgments, updates, and impact reporting. Maintain stakeholder contact databases and communication records. Program and Event Support Assist with coordination of meetings, workshops, and outreach programs. Manage event logistics including registration, materials preparation, and participant communication. Provide support during program delivery at the Hildebrand Equine Complex and other venues. Office and Organizational Support Coordinate daily office operations and administrative workflows. Support onboarding coordination for staff, students, and volunteers. Serve as a primary point of contact for internal and external inquiries. Facilitate communication across departments and stakeholder groups. Other Duties Performs other duties as assigned. Required Qualifications: Bachelor’s degree, or equivalent combination of education and experience. Two years of related administrative, program support or related experience. Strong attention to detail and organizational skills. Ability to communicate effectively with various audiences. Ability to work independently and collaboratively. Knowledge of word processing, spreadsheet, and database applications. Ability to multi-task and work cooperatively with others. Preferred Qualifications: More than two years of related administrative, program support or related experience. Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. Basic graphic design and digital communication skills. Other Requirements: Occasional travel may be required. Ability to work occasional evenings or weekends to support programs and events. What You Need to Know Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications. Why Work at Texas A&M AgriLife? When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents. In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following: Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leave and at least eight hours of paid vacation each month Automatic enrollment in the Teacher Retirement System of Texas Employee Wellness Initiative for Texas A&M AgriLife Applicant Instructions Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. As the largest comprehensive agriculture and life sciences program nationally, Texas A&M AgriLife brings together a college and four state agencies within the Texas A&M University System With over 5,000 employees, and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, the environment, and the economy of Texas and the nation through education, research, extension and service. If your goal is the pursuit of excellence and your vision is to make a difference in this world, we invite you to explore our opportunities to discover what a career at Texas A&M AgriLife has to offer you. Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory Texas A&M AgriLife collaborates with Prairie View A&M University, Tarleton State University, Texas A&M University-Commerce, Texas A&M University-Kingsville and West Texas A&M University as well as with other public and private partners. Prospective employee benefits Retirement programs Commitment to inclusive excellence Strategic plan