What are the responsibilities and job description for the Administrative Assistant/Office Manager position at Talon Private Capital?
Commercial Real Estate company is seeking an experienced individual to provide administrative and general office support to Managing Principals including travel, meeting facilitation, calendar maintenance, event planning and clerical support, as well as general office operations and client interaction.
The ideal candidate for this position must be detail-oriented, creative, have a strong work ethic, and enjoy working within a small, entrepreneurial environment that is results-driven and community oriented. This position will report directly to the Managing Principals of Talon.
MAJOR DUTIES AND RESPONSIBILITIES
o Clerical support to Managing Principals
o Arrange business travel and prepare expense reports.
o Provide general administrative support including phone, calendar scheduling and correspondence.
o Work directly with Managing Principals to ensure accurate and timely distribution of Investor Agreements for new acquisitions.
o Administer programs, procedures and investor portals for effective Investor communications.
o Provide support for the Principals regarding related investment and partner correspondence.
GENERAL OFFICE RESPONSIBILITIES
o Building management liaison.
o Coordinate employee events.
o Maintain office common areas (kitchen, conference rooms, etc.), equipment repairs/service call support (i.e. IT, copiers, phones, etc.).
o Monitors office security and administers employee access key cards.
o Administer corporate subscriptions.
o General duties in support of Office: Maintain office supplies, provide mailing or courier needs, order lunches, and provide meeting and scheduling support.
o Ad-hoc projects as needed. May be required to run errands outside office frequently.
o Other Corporate
o Website: Manage updates, changes, and maintenance.
o Events: Coordinate corporate, open house, marketing and property events as needed.
o Marketing: Manage all branded goods including stationary and corporate swag as needed.
o Reception
o Greet office visitors in a friendly and professional manner, announce visitor(s) and ensure their comfort while waiting by offering beverages or IT set-up for meetings.
o Answer main phone line expeditiously and in a friendly and professional manner. Screen and transfer phone calls.
PHYSICAL ABILITIES
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. May require sitting for up to 8 hours, walking, standing, bending, keying, talking, hearing, seeing and repetitive motions.
EXPERIENCE AND / OR EDUCATIONAL REQUIREMENTS
o Experience in Office management, preferably 3 - 5 years
o Computer literate in standard MS Office Suite and Adobe Creative Suite
o Ability to work independently, multi-task and prioritize deadlines.
o Excellent written, verbal, analytical and interpersonal skills.
o Self-motivated, disciplined, and flexible with ability to adapt to change.
o Notary License a plus
The preceding statements describe the general job responsibilities and are not intended to be construed as an exhaustive list of tasks and skills required of the job incumbent. This job description may be reevaluated and/or modified at any time without notice to the incumbent.
We are an equal opportunity employer which selects the individual who is the best match for a position based on job-related qualifications, without regard to race, color, creed, sex, national origin, religion, sexual preference, age, disability, or other protected group status.
Salary expectations $55,000 - $70,000 per year.
Job Type: Full-time
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Relocate:
- Bellevue, WA 98004: Relocate before starting work (Required)
Work Location: In person
Salary : $55,000 - $70,000