What are the responsibilities and job description for the Administrative Assistant position at Jensen Law Office?
About Us:
Jensen Estate Law is a growing law firm in Seattle and Bellevue, Washington, dedicated to estate planning, probate and trust administration, and long-term wealth preservation. We serve individuals and families with a focus on clarity, care, and confidence, helping them plan ahead and protect what matters most. Our team is known for thoughtful legal guidance, efficient systems, and a commitment to service. We’re excited to bring on new team members who share our dedication to excellence and client relationships.
About the Position:
We are looking for a polished and dependable Administrative Assistant to manage our front desk and serve as the first point of contact for prospective and current clients. In this client-facing role, you’ll be responsible for maintaining a warm, professional atmosphere while supporting the legal team with document preparation, communication coordination, and office organization.
This position offers meaningful opportunities for professional growth and internal advancement for someone who is eager to learn, take initiative, and build a long-term career in the legal field.
Key Responsibilities:
- Serve as the first impression of the firm—greet clients, answer phones, respond to emails, and assist walk-ins with professionalism and warmth
- Manage and route all incoming communication: phone calls, emails, website forms, in-person requests, and physical mail
- Collaborate closely with the Client Coordinator and other staff to ensure clients feel supported and informed from the moment they contact the firm
- Prepare and finalize documents for signing meetings, including printing, reviewing for accuracy, and organizing presentation packets
- Scan, process, and mail fully executed documents and maintain digital and physical client records
- Maintain front office tidiness and presentation, including supply stocking and light office upkeep
- Provide general administrative support to attorneys and staff as needed
Qualifications:
- Bachelor's degree or equivalent professional experience required
- Strong attention to detail and pride in professional presentation of documents and office space
- Tech-savvy and comfortable with email platforms, phone systems, document management, and office hardware (scanners, printers, postage machines)
- Confident, proactive, and able to take direction while working as part of a collaborative team
- Friendly, dependable, and calm under pressure with excellent verbal and written communication skills
- Primarily based at our Bellevue office with the ability to travel to our Seattle office based on firm needs
Benefits
We offer a supportive work environment with benefits designed to promote balance, stability, and growth, including:
- 401(k) with employer match
- Medical, dental, and vision insurance
- Paid time off (PTO) and paid holidays
- Paid sick leave and unpaid time off, as needed
- Somewhat flexible scheduling, with the understanding that client and team needs come first
As a small firm, we value each team member’s contributions and aim to create a workplace where professionalism and quality of life go hand in hand.
Position Details
Location: Bellevue office, with flexibility to work from our Seattle location as needed
Work Schedule: Monday–Friday, during standard business hours (office is open to clients from 9:00 a.m. to 5:00 p.m.)
Employment Type: In-person and Full-time
Compensation: Hourly
Pay Range: $25 - 30/hour
Classification: Hourly (non-exempt)
Start Date: Somewhat Flexible, ideally within 1–2 weeks of offer
Additional Requirements: Must be authorized to work in the U.S.; background check may be required
How to Apply
To be considered for this position, please complete the application on our website at:
-> jensenestatelaw.com/careers/
For specific questions, please email jobs@jensenestatelaw.com.
Completing the application on our website ensures your materials are seen promptly and demonstrates the attention to detail and care we value in our team members. We look forward to hearing from you!
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $25 - $30