Executive Assistant-Legal

Primary Purpose

JOB DESCRIPTION

Provide support services to senior members of the legal team, including preparing documents.

Responsibilities

Essential duties and responsibilities:

• Heavy Outlook calendar management and meeting facilitation and coordination
• Meeting planning and coordination, both on-site and off-site
• Preparation and submission of expense reports as well as coding and expense and uploading receipts for Pcards expenses
• Prepare travel arrangements to include the preparation of detailed agendas and summaries
• Reach out or respond on behalf of legal team members via phone, email, or other communication method
• Management of contacts
• Prepare, route, track and follow up on DocuSign requests
• Assist with editing and transition of documents into executable versions
• Assists with reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Conference registration and management of all details
• General clerical duties including routine correspondence and emails, interacting with customers, answering and directing incoming calls, filing, photocopying, scanning, and mail distribution
• Preparation and assistance in managing regulatory agency proceeding dockets
• Work well with other administrators to divide common offices tasks
• Assist in preparation of presentations for internal and external stakeholders including but not limited to transcribing, formatting, inputting, and editing
• Collaborate with a wide variety of people with tact, courtesy and professionalism
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully
• Maintain a regular, dependable attendance and a consistently high level of performance
• Will work non-traditional hours as needed
• Demonstrates ability to work autonomously with confidence
• Anticipates needs of attorneys based on upcoming weekly and monthly schedule.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public
• Other daily, weekly, monthly or special project duties as identified and defined
• Other duties as assigned
  
  

Qualifications

Minimum requirements:

Education

• High School diploma or equivalent
  
  

Experience/Specific Knowledge

• Minimum 5 years’ direct work experience as a Legal Administrative Assistant.
• Intermediate/Advanced proficiency level in MS Office applications that may include but are not limited to: Excel, Word, Access, PowerPoint, and Outlook.
• Working knowledge of SharePoint preferred.
  
  

Certifications, Licenses & Registrations

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).
  
  

Competencies, Skills & Abilities

• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Proficiency in working with Concur for entering, coding and submitting expense reports.
• Must be able to perform all essential and marginal functions of the job.
• Must be able to work with a team, take directions from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to organize and prioritize daily work.
• Ability to anticipate and adapt to various work styles.
• Ability to anticipate failure points and mitigate in advance.
• Self-management skills to plan, organize, and priorities and delegate tasks with conflicting deadlines in a fast-paced environment.
• Willing and able to work in and adapt to change.
• Ability to remain calm under pressure.
• Ability to perform the required and expected duties with little or no direct supervision.
• The ability to exercise independent judgement and discretion.
• Professional and service-oriented approach internally and externally.
• Ability to develop positive working relationships with peer departments.
• Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate.
  
  

Physical Demands

All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Minimal safety hazards; general office working conditions.
• Must be able to sit for prolonged periods of time.
• The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  
  

Working Conditions

• May work for more than one person.
• Overtime may be required on an infrequent basis.
• May be required to carry a cell phone and be available to respond during working and non-working hours.
• The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.
  
  

Supervisory Responsibility

None.

Preferred Education, Experience, Certifications, Competencies, Skills, & Abilities

Above the minimum requirements; not required but advantageous in this position:

Bachelor’s degree from an accredited institution.

Other Responsibilities

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

Compensation: $80,000-$100,000

About Us

Tallgrass was named one of the Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life.

At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their contributions are valued. We aim to support employees' physical, mental, and financial well-being through a comprehensive Total Rewards Program.

• Industry competitive pay
• Health insurance package options that include Flexible Spending & Health Savings Accounts
• Infertility Coverage
• Parental Leave
• 401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%
• Wellness Programs and Mental Health Resources
• Employer-paid life insurance, short-term disability, and long-term disability coverage
• Critical Illness & Accident Insurance
• Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off
• Identity theft protection
• Annual discretionary bonus
• Generous Tuition Reimbursement Program
• Company-paid holidays and floating holidays
• Company vehicle (if applicable)
• Employee discounts; vehicles, tires, cellular plans, and more
• Networking and employee engagement events
• Personal development to grow your career with us based on your strengths and interests
  
  

Application Deadline: Recruiting timelines vary by position; however, all Tallgrass positions accept applications for at least five business days from the posting date. This position is open and still accepting applications.

Compensation: Compensation ranges are provided in good faith based on what we anticipate when researching wages for this position at the state and national levels. We may ultimately pay more or less than the posted range. This salary range may also be modified in the future.

Notice to External Search Firms: Tallgrass does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Tallgrass property; therefore, Tallgrass will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Approved vendors may be invited to refer talent for specific positions at Tallgrass's request only. A fully executed agreement with Tallgrass must be in place and current in these cases.

EEO Statement: Tallgrass complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Tallgrass does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status, or other status protected by law.