Coordinator-Operations Administration

Primary Purpose

JOB DESCRIPTION

The Coordinator-Operations Administration applies clerical, administrative, financial accounting, and other administrative-related functions in support of field natural gas pipeline operations. The position is compensated on an exempt, salaried basis.

Responsibilities

Essential duties and responsibilities:

• Performs financial accounting, administrative, and clerical functions including, but not limited to:
• budget assimilation & analysis
• expense reporting, cost variance tracking and analysis
• utilization & administration of budget & expense forecasting applications
• application of business administrative processes, policies, and procedures
• oversight of payroll time reporting processes & procedures
• accounts payable data entry processes
• procurement, inventory and other related processes and procedures
• Develops and administers accounting reporting applications & departmental computer-based templates for financial data compilation and reporting, analysis, comparative benchmarking, and controls. Assimilates budget data from field management team into consolidated work products for analysis and reporting.
• Routine and special reporting to district, departmental, and business unit commercial accounting groups. Researches and resolves expense and capital AFE accounting code issues, accounting code interpretations, and vendor/accounts payable invoice issues.
• Leads District administrative personnel in consistent application of corporate administrative policies and procedures for accounts payable, payroll data entry, purchase orders, field procurement contracts, materials inventories, file systems, etc.
• Oversee credit card expense coding and receipt review for departmental staff.
• Set up new vendors. Complete, monitor, and track Request for Material (RFM) or Request for Services (RFS) and Purchase Orders (PO).
• Research Accounting coding issues and preparing correction requests.
• Special assignments and/or projects as required.
• Conducts random audits of field location business processes to assure administrative compliance with established policies and procedures.
• Coordinates resource requirements for managerial meetings.
• May process Tallgrass Employee Worker Compensation claims in coordination with corporate Human Resources
• Deal with a wide variety of people with tact, courtesy, and professionalism.
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• Will work non-traditional hours as needed.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the public.
• Other daily, weekly, monthly, or special project duties as identified and defined.
• Other duties as assigned.
  

Education

QUALIFICATIONS

• Associate degree from an accredited institution in Business/Accounting or a related discipline.
• Equivalent work experience may be considered as a substitute for a degree.
  
  

Experience/Specific Knowledge

• Minimum of 5 to 7 years work history and/or education using basic accounting principles and computer applications or similar background.
• Advanced proficiency level in MS Office applications that may include but are not limited to Excel, Word, Access, PowerPoint and Outlook.
• Certifications, Licenses & Registrations:
• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for company travel).
  
  

Competencies, Skills & Abilities

• Strong expertise in utilization of Microsoft Office products with emphasis on Excel spreadsheet, Word & Outlook applications. Knowledge and experience with database applications (preferred experience with Oracle, GP Dynamics, Essbase, etc.)
• Strong understanding of generally accepted accounting principles and business concepts.
• Advanced math skills.
• Strong organizational skills (i.e., filing & retrieval of data).
• Ability to apply logical thought processes, problem solve, and troubleshoot.
• Excellent verbal and written communication skills.
• Ability to effectively work with management team, District Administrators, personnel at all levels of the organization, and customers.
• Subject matter expert resource and back-up for Operations Administrators in financial reporting, payroll reporting, service contracts, inventory, on-line data base reporting systems audits, fleet monitoring, accounts payable processes, etc.
• Strong problem solving and analytical skills.
• Must be able to perform repetitive tasks with a high level of attention to detail and accuracy.
• Must be able to successfully track and complete multiple tasks with strict and sometimes simultaneous deadlines.
• Must be able to properly set priorities, reprioritize as new demands arise, and maintain confidentiality.
• Must be able to identify and adhere to expectations in an employee/employer relationship.
• Ability to successfully perform the required and expected duties with minimal direct supervision.
• Ability to prepare and make presentations.
• Motivated, self-starter.
• Attention to details, flexible work assignments and time management skills.
• Ability to train other administrative personnel.
• General office management and general business operations assignments.
• Exercise of discretion and independent judgment with respect to matters of significance.
• May be required to achieve and maintain certifications as required to perform job duties.
• Must be able to perform all essential and marginal functions of the job.
• Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to organize and prioritize daily work.
• Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate.
  
  

Physical Demands

• All the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs.
• Minimal safety hazards; general office working conditions.
• Must be able to sit for prolonged periods of time.
• The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Work requires the knowledge and ability to read and understand written instructions, basic operational, technical or office processes, and the routine operation of typical office equipment.
  
  

Working Conditions

• Job is based in the West Chester, Ohio office.
• Required to carry a cell phone and be available to respond during working and non-working hours. The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.
• Occasional single and/or multiple consecutive days out of town, overnight travel will be required.
  
  

Supervisory Responsibility

• None
  
  

Preferred Education, Experience, Certifications, Competencies, Skills, & Abilities

Above the minimum requirements, not required but advantageous in this position:

• Bachelor’s degree from an accredited institution in Business/Accounting or a related discipline is preferred.
• Knowledge of FERC accounting rules and GAAP
• General understanding of LAN systems.
• Accounting related certifications
  
  

Other Responsibilities

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

About Us

Tallgrass was named one of the 2023 Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life.

At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their contributions are valued. We aim to support employees' physical, mental, and financial well-being through a comprehensive Total Rewards Program.

• Industry competitive pay
• Health insurance package options that include Flexible Spending & Health Savings Accounts
• Infertility Coverage
• Parental Leave
• 401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%
• Wellness Programs and Mental Health Resources
• Employer-paid life insurance, short-term disability, and long-term disability coverage
• Critical Illness & Accident Insurance
• Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off
• Identity theft protection
• Annual discretionary bonus
• Generous Tuition Reimbursement Program
• Company-paid holidays and floating holidays
• Company vehicle (if applicable)
• Employee discounts; vehicles, tires, cellular plans, and more
• Networking and employee engagement events
• Personal development to grow your career with us based on your strengths and interests
  
  

Application Deadline: Recruiting timelines vary by position; however, all Tallgrass positions accept applications for at least five business days from the posting date. This position is open and still accepting applications.

Compensation: Compensation ranges are provided in good faith based on what we anticipate when researching wages for this position at the state and national levels. We may ultimately pay more or less than the posted range. This salary range may also be modified in the future.

Notice to External Search Firms: Tallgrass does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Tallgrass property; therefore, Tallgrass will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Approved vendors may be invited to refer talent for specific positions at Tallgrass's request only. A fully executed agreement with Tallgrass must be in place and current in these cases.

EEO Statement: Tallgrass complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Tallgrass does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status, or other status protected by law.