Administrator-Operations, Sr

Primary Purpose

JOB DESCRIPTION

Provide support and administrative duties primarily to an assigned region and one or more regional district field office(s).

Responsibilities

Essential duties and responsibilities:

• Provide standard reception, clerical and other support duties in the office to include routine personal, phone and e-mail correspondence with internal and external contacts.
• Code and process invoices for payment and tracks invoices, statements, and expense accounts. Enter invoices into system for payment, maintain files of paid invoices, and provide reports for district AP needs.
• Assist with purchasing, receiving verification, handling and shipping of operating, maintenance, and construction materials and supplies. Set up new vendors. Complete, monitor, and track Request for Material (RFM) or Request for Services (RFS) and Purchase Orders (PO).
• Assist in preparation, monitoring and reporting of expense and capital budget, monthly variance explanation and forecasting. Track monthly spend and provide forecast and variance information, as needed. Train new supervisors on annual budget process.
• Maintain O&M system, including entering and closing out compliance tasks, and distributing inspection lists. Maintain basic understanding of compliance codes. Assist with preparation for compliance audits. Maintain compliance records. Assist in developing and maintaining compliance program.
• Train new employees and supervisors on Company processes and systems. Conduct site specific training and orientations.
• Initiate, complete, verify and/ or distribute computer-generated reports and correspondence, including but not limited to timekeeping and labor analyses, vehicle and fleet tracking, expense tracking, and credit card statements and reconciliations.
• Prepare routine office, regional and company-wide correspondence.
• Operate standard office equipment.
• Order and maintain office supplies and materials.
• Deal with a wide variety of people with tact, courtesy and professionalism.
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• Will work non-traditional hours as needed.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.
• Other daily, weekly, monthly or special project duties as identified and defined.
• Other duties as assigned.
  
  

Qualifications

Minimum requirements:

Education

• High School diploma or equivalent experience
  
  

Experience/Specific Knowledge

• A minimum of five (5) years Tallgrass Energy specific office support experience.
• Proficiency in software applications utilized by the Company such as GP Dynamics, Enablon databases, etc.
• Good basic math skills (addition, subtraction, multiplication, division, decimals, fractions, etc.).
• Advanced office equipment skills (phone, fax, files and organizational skills, etc.).
• Knowledge of crude oil/ natural gas/ saltwater disposal terminology.
• Process oriented and able to maintain multiple tasks.
• Knowledge of FERC Standards of Conduct (Order 497).
• Advanced proficiency level in MS Office applications that may include but are not limited to Excel, Word, Outlook.
  
  

Certifications, Licenses & Registrations

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).
  
  

Competencies, Skills & Abilities

• Must be able to perform all essential and marginal functions of the job.
• Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to organize and prioritize daily work.
• Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate.
  
  

Physical Demands

All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs.
• Minimal safety hazards; general office working conditions.
• Must be able to sit for prolonged periods of time.
• The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  
  

Working Conditions

• Occasional overnight travel may be required.
• Infrequent overtime may be required.
• May be required to carry a cell phone and be available to respond during working and non-working hours.
• The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.
  
  

Supervisory Responsibility

• None.
  
  

Preferred Education, Experience, Certifications, Competencies, Skills & Abilities

Above the minimum requirements, not required but advantageous in this position:

• Bachelor’s degree from an accredited institution in Business or a related discipline.
  
  

Other Responsibilities

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

About Us

Tallgrass was named one of the 2023 Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life.

At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their contributions are valued. We aim to support employees' physical, mental, and financial well-being through a comprehensive Total Rewards Program.

• Industry competitive pay
• Health insurance package options that include Flexible Spending & Health Savings Accounts
• Infertility Coverage
• Parental Leave
• 401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%
• Wellness Programs and Mental Health Resources
• Employer-paid life insurance, short-term disability, and long-term disability coverage
• Critical Illness & Accident Insurance
• Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off
• Identity theft protection
• Annual discretionary bonus
• Generous Tuition Reimbursement Program
• Company-paid holidays and floating holidays
• Company vehicle (if applicable)
• Employee discounts; vehicles, tires, cellular plans, and more
• Networking and employee engagement events
• Personal development to grow your career with us based on your strengths and interests
  
  

Application Deadline: Recruiting timelines vary by position; however, all Tallgrass positions accept applications for at least five business days from the posting date. This position is open and still accepting applications.

Compensation: Compensation ranges are provided in good faith based on what we anticipate when researching wages for this position at the state and national levels. We may ultimately pay more or less than the posted range. This salary range may also be modified in the future.

Notice to External Search Firms: Tallgrass does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Tallgrass property; therefore, Tallgrass will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Approved vendors may be invited to refer talent for specific positions at Tallgrass's request only. A fully executed agreement with Tallgrass must be in place and current in these cases.

EEO Statement: Tallgrass complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Tallgrass does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status, or other status protected by law.